Payroll Co-Ordinator

Payroll Co-Ordinator (Fixed Term – Minimum 12 Months)

Location:

Hybrid (Home-Based with Occasional Travel to Birkenhead Head Office)
Salary: £30,000 – £32,000 DOE

Hours:

40 per week, flexible start/finish times

Overview
Potens is offering an excellent opportunity for a proactive and detail-focused Payroll Co-Ordinator to join a supportive and established payroll team on a minimum 12-month fixed-term contract. You will be responsible for delivering accurate and timely payroll processing across the organisation, working closely with the Payroll Manager and wider teams to ensure compliance, efficiency, and high-quality service.
This role provides hybrid working, with the majority of duties completed from home and occasional travel to the Birkenhead Head Office.

Team Structure

2 x Payroll Co-Ordinators (including this role)
2 x Senior Payroll Co-Ordinators
Payroll Manager
Finance Manager
Interviews
Interviews will take place face-to-face at the Birkenhead office with the Payroll Manager and Finance Manager. Due to maternity cover, the recruitment process will move quickly. An initial screening call will be carried out beforehand.

Benefits

Salary: £30,000 – £32,000 per annum (DOE)
Fixed Term:
Minimum 12 months
40 hours per week with flexible hours
Hybrid working arrangement
Contributory pension scheme
24/7 Employee Assistance Programme
Funded training and development
Employee discounts on shopping, leisure, and household items
Friendly and collaborative working environment
Employee referral scheme

Key Responsibilities

Collect and review time and attendance data from rota systems
Update rota information in line with authorised management changes
Maintain accurate pay rates for starters, leavers, contract changes, NMW updates, and reviews
Process new starters, leavers, and contractual amendments in line with policy and legislation
Produce contracts and amendment letters via Select HR
Ensure payroll data is fully authorised and processed within agreed SLAs
Process statutory documentation: AEOs, tax notices, student loans
Manage sickness absence processing, including SSP calculations
Process statutory payments (SMP, SPP, SAP, ShPP)
Calculate/issue final payments including holiday accruals, loans, deductions
Respond to payroll queries within agreed time frames
Produce out-of-cycle/manual payments when required
Liaise with HMRC, pension providers, courts, Access, Salary Finance, Tusker, and other partners
Conduct payroll checks and reconciliations
Support payroll calculations, one-off payments, and CI projects
Maintain up-to-date legislative knowledge and complete mandatory training
Provide cover and support for colleagues during absence
Process expenses according to policy
(A full list of responsibilities is available in the attached documentation.)

Person Specification

Minimum 2 years’ experience processing end-to-end payroll for 1,600+ employees
Exceptional attention to detail with the ability to work to tight deadlines
Strong virtual and in-person communication skills
Positive, hands-on, and proactive work ethic
Effective organisational and time-management skills
Confident in building relationships with internal stakeholders
Competent user of Microsoft Excel and Word

Experience with Access Select HR and Select Pay (desirable)
Familiarity with rota systems such as Care Sys, People Planner, or Care Cloud (desirable)
Understanding of LMS/E-Learning systems (desirable)
Flexible, approachable, and team-oriented attitude
Strong commitment to accuracy, confidentiality, and compliance
For more information about this fantastic opportunity, please contact Rory on (phone number removed) or via email - (url removed)