Leave Coordinator

Description

The Leave Coordinator oversees and administers leave requests and accommodations requiring specialized attention, particularly those arising under the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), state and local leave laws, and salary continuance or long-term disability plans.

• Communicating with staff members regarding their needs for leave and/or modified work schedules; ensuring they are aware of responsibilities and required documentation and notice.
• Handling the leave administration process from initial notice to return to work, including liaison with staff, carriers, and gathering all required paperwork.
• Maintaining communication with staff on leave to facilitate smooth and timely return; relaying communications with managers as needed.
• Advising managers and staff on interactions of leave laws with paid time off, workers compensation, salary continuance, and long‑term disability benefits.
• Overseeing the return‑to‑work process (fitness for duty certification) for staff returning from extended FMLA, workers compensation, or other leave(s).
• Facilitating other leave requests, including ADA accommodation requests.
• Administering company time‑off programs as assigned in accordance with internal policy and applicable laws.
• Drafting and/or recommending revisions to company leave policies to ensure compliance with federal, state, and local laws and regulations.
• Coordinating leave pay with the internal Payroll group.
• Maintaining complete and accurate records of leave and accommodation requests in accordance with legal requirements and best practice.
• Preserving confidentiality of staff medical documentation and files.
• Maintaining knowledge of all applicable leave and accommodation laws including the FMLA, ADA, and state and local laws.
• Performing other related duties as assigned.

• Bachelor's or associate degree in Human Resources or related field preferred, and/or 2‑3 years applicable work or military experience.
• Two years of Human Resource/leave coordination experience is required.
• Familiarity with Jira, Confluence, or similar project management software.
• Proficiency in Microsoft Excel, including pivot tables, data visualization, and handling large data sets.
• Extensive knowledge of leave requirements and legal protections afforded by MA PFML, FMLA, ADA, short‑term disability, long‑term disability, workers compensation, and other state leave laws.
• Excellent written and verbal communication skills.
• Excellent analytical and problem‑solving skills.
• Strong organizational skills and attention to detail.

$58,800 - $72,000 per year.

This is a hybrid role which includes a blend of in‑office and remote work as designated by the management team.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. MEDITECH will not sponsor applicants for work visas.