Payroll Coordinator

COMPANY OVERVIEW

The Jel Sert Company has focused on high‑quality foods and beverages for nearly a century. Jel Sert is a Great Place to Work, a Best Workplace to Work in Chicago, and a Best Workplace to Work in Manufacturing and Production.

Payroll Coordinator supports the Payroll Manager in payroll operations, serves as a key backup for leadership responsibilities, and ensures accurate data entry, timely processing, and proactive issue resolution.

• Assist with payroll processing, including timecard reviews, corrections, and employee updates.
• Collaborate with HR to ensure accurate setup of new hires in the HRIS and timekeeping systems.
• Work with the Benefits Manager to ensure accurate benefit enrollment data reflected in payroll.
• Act as a backup to the Payroll Manager during absences or high‑volume periods.
• Collaborate with HR and Finance to enhance cross‑functional workflows.
• Support garnishment setup, benefit deductions, and union dues tracking.
• Communicate with supervisors and managers regarding timekeeping issues and pay discrepancies.
• Respond to employee inquiries regarding payroll policies, procedures, and pay issues.
• Assist with state tax setup and ongoing maintenance to ensure compliance across jurisdictions.
• Serve as a resource for system navigation and troubleshooting, supporting training efforts for managers and employees on the timekeeping system.
• Maintain electronic personnel records and payroll documentation in accordance with company policy.
• Participate in system testing, updates, and process improvement initiatives.

• 2‑4 years of payroll experience, preferably in a manufacturing or multi‑shift environment.
• Strong understanding of payroll systems and timekeeping platforms (Paylocity, UKG, and AOD).
• Established as credible and trustworthy.
• CPP or FPC certification; bilingual in Spanish is a plus.

• Solid understanding of federal, state, and local wage and hour laws, including overtime rules, taxable wages, garnishments, and deductions.
• Ability to exercise independent judgment and be a self‑starter.
• Capable of maintaining the utmost confidentiality.
• Positive can‑do attitude, creative mindset, and ability to work well in a team environment.
• Personable yet extremely professional in demeanor and approachable.
• Exceptional attention to detail and excellent organizational and communication skills.
• Ability to troubleshoot issues and elevate appropriately.
• Microsoft Office Suite skills, including Excel, Outlook, Word, and PowerPoint.

The minimum compensation for the Payroll Coordinator is $54,628. A competitive compensation package and extensive benefits programs are available to regular full‑time corporate employees of Jel Sert.

Typical duties require sitting at a computer for long periods,, typing, and using fine motor skills. Reasonable accommodations may be made for individuals with disabilities.

100% remote work from home. Occasional on‑site meetings or events at headquarters may be required.

Follow applicable procedures and work instructions. Back‑up Payroll Manager.

This role maintains employee trust and satisfaction through accurate and timely compensation processing, supports financial integrity and operational efficiency, and contributes to a positive workplace culture by promoting transparency, fairness, and responsiveness in payroll practices.