Payroll Specialist Remote; San Francisco, CA

Smith Rx is a rapidly growing, venture-backed Health-Tech company. Our mission is to disrupt the expensive and inefficient Pharmacy Benefit Management (PBM) sector by building a next-generation drug acquisition platform driven by cutting edge technology, innovative cost saving tools, and best-in-class customer service. With hundreds of thousands of members onboarded since 2016, Smith Rx has a solution that is resonating with clients all across the country.

We pride ourselves for our mission-driven and collaborative culture that inspires our employees to do their best work. We believe that the U.S healthcare system is in need of transformation, and we come to work each day dedicated to making that change a reality. At our core, we are guided by our company values:

• Integrity: Our purpose guides our actions and gives us confidence in the path ahead. With unwavering honesty and dependability, we embrace the pressure of challenging the old and exemplify ethical leadership to create the new.
• Courage: We face continuous challenges with grit and resilience. We embrace the discomfort of the unknown by balancing autonomy with empathy, and ownership with vulnerability. We boldly challenge the status quo to keep moving forward—always.
• Together: The success of Smith Rx reflects the strength of our partnerships and the commitment of our team. Our shared values bind us together and make us one. When one falls, we all fall; when one rises, we all rise.

The Payroll Specialist will support the Payroll Manager in the daily administration and maintenance of payroll and employee benefits. This role is essential for ensuring accurate and timely processing of payroll for our exempt and hourly workforce, maintaining compliance with company policies and regulations, and providing exceptional service to Smith Rx employees.

• Assist in the end‑to‑end payroll process for exempt and hourly employees, ensuring accuracy and timeliness.
• Process payroll transactions including new hires, terminations, status changes, tax changes, deductions, and garnishments.
• Support the processing of timecards, off-cycle payrolls, and manual checks.
• Collaborate with the Payroll Manager to validate payroll information and resolve discrepancies prior to final transmission.
• Serve as a primary point of contact for employee payroll-related inquiries, resolving issues with a high level of customer service.
• Assist with the maintenance of payroll records to ensure compliance with federal, state, and local labor and tax laws.
• Support the administration of leaves of absence and workers' compensation as they relate to payroll.
• Build and refine scalable payroll processes, documentation and workflows as the company grows.
• Collaborate cross‑functionally with People Team, Accounting and Finance to ensure data accuracy and seamless payroll operations.

• Prepare payroll and benefit journal entries for submission to the general ledger.
• Reconcile payroll-related general ledger accounts to payroll registers and other supporting documentation on a monthly basis. Resolve any discrepancies in a timely manner.
• Assist in gathering data and documentation for payroll tax and benefits audits.
• Support the Payroll Manager in developing and maintaining process and control documentation of the payroll department.

• Experience: 2‑4 years of progressive experience in payroll administration.
• Education: Bachelor's degree in Accounting, Business Administration, HR, or related field preferred. Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) is a plus.
• Technical
  
  Skills:
  
  Proficiency in payroll software and systems and strong Excel skills.
  
  Experience with Workday strongly preferred.
  Knowledge: Solid understanding of payroll processes, U.S. labor laws, taxation, and statutory compliance.
• Multi‑State
  
  Experience:
  
  Experience with multi‑state payroll processes and taxation is highly valued.
• Key Attributes:
  • Strong attention to detail and accuracy in managing complex data.
  • High level of integrity and ability to handle sensitive and confidential information.
  • Employee service oriented to ensure employees’ questions are resolved timely and accurately.
  • A ‘get it done’ attitude with the ability to adapt to a growing, dynamic environment.
  • Excellent communication and interpersonal skills.

• Highly competitive wellness benefits including Medical, Pharmacy, Dental, Vision, and Life Insurance and AD&D Insurance.
• 401(k) Retirement Savings Program.
• Short‑term and long‑term disability.
• Discretionary Paid Time Off.
• Paid Company Holidays.
• Paid Parental Leave benefits.
• Employee Assistance Program (EAP).
• Well‑stocked kitchen in office locations.
• Professional development and training opportunities.

Smith Rx is an Equal Opportunity Employer and does not discriminate on the basis of any protected group status under any applicable law.