Lead Payroll Specialist

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Carestream is a worldwide provider of medical imaging systems and solutions; x‑ray imaging systems for non‑destructive testing; manufacturing of film and precision contract coating services for a wide range of industrial, medical, electronic and other applications—all backed by a global service and support network. Carestream's diagnostic imaging technology systems are at work in 90 percent of hospitals worldwide.

At Carestream, we offer a global perspective and a world of opportunities for people who have the desire to make a positive impact. Join our global team of 3,000+ professionals!

Compensation $93,000 - $110,000 salary based upon experience and required skills.

* This range reflects Carestream's good faith estimate to pay fairly as starting wage. Offers will be tailored within the range based on the selected candidate's experience, industry knowledge, technical and communication skills, and other factors that may prove relevant during the interview process, as well as geographic market differentials for the position.

Carestream Health is hiring a Lead Payroll Specialist (individual contributor) at its 1565 Jefferson Road facility in Rochester, NY. This is a hybrid role requiring three or more (3) days onsite and two (2) days flexible work from home per week. Occasional remote support on weekend or ahead of holiday based on payroll schedule.

Payroll Operations

• Direct and perform full‑cycle, multi‑state biweekly payroll processing for exempt and nonexempt employees, including final pay, retro pay, bonuses, commissions, and off‑cycle runs.
• Validate payroll inputs (new hires, transfers, terminations, pay rates, earnings, deductions) and reconcile results to ensure accuracy.
• Maintain compliance with federal, state, and local wage and hour laws (e.g., FLSA, state overtime rules, minimum wage, meal/rest requirements where applicable).
• Oversee wage garnishments, child support, tax levies, and other court‑ordered deductions, ensuring timely setup, calculation, and remittance.
• May contribute oversight and alignment of payroll processing in/for other countries.

Payroll Tax, Reporting & Controls

• Manage payroll tax activities (withholding, employer taxes, SUI/SUTA, local taxes), partnering with tax agencies and/or third‑party tax providers for filings, deposits, notices, and reconciliations.
• Own quarter‑end and year‑end processes (e.g., W2, W2C, 1099
  
  NEC where applicable), balancing payroll registers to tax filings.
• Conduct regular internal audits of payroll records and procedures. Reconcile payroll and tax data, identifying and resolving any discrepancies promptly and accurately.
• Develop and deliver routine and adhoc payroll reporting (labor costs, overtime trends, headcount/payroll analytics, GL files) and partner with Finance/Accounting on journal entries and month‑end close.
• Establish and maintain strong internal controls, SOPs, and audit readiness; address agency notices and lead remediation.

Time & Attendance / Systems

• Administer and optimize time‑keeping systems (policy configuration, schedules, pay rules, accruals, approvals, integrations).
• Serve as the payroll systems SME for Dayforce and Success Factors, including configuration, testing, integrations with HRIS/benefits/GL, and ongoing enhancements.
• Lead or support payroll system implementations or migrations, including requirements gathering, UAT, change management, documentation, and training.

Customer Service & Vendor Management

• Provide high‑quality employee service and issue resolution (pay questions, taxes, deductions, garnishments, direct deposit).
• Manage third‑party vendors (payroll processing, tax services, timekeeping, HCM/HRIS), including SLAs, contracts, performance, and escalations.
• Partner cross‑functionally with HR, Benefits, Finance, and Legal to ensure policy alignment and compliance.

Compliance & Continuous Improvement

• Monitor regulatory changes (federal/state/local) impacting payroll and implement timely updates.
• Drive process improvements and automation to increase accuracy, speed, and compliance; maintain clear procedures…