Virtual Assistant - HR Prominent

VIRTUAL ASSISTANT - HUMAN RESOURCES ASSISTANT

Status: 1099 Contractor
Hours: 10–20 per week
Rate: $18–$25/hr DOE
Location: 100% Remote (Central Time Collaboration Required)

Beyond HR is a women-owned Bookkeeping & Human Resources consulting firm supporting small and medium-sized businesses nationwide. We manage the back-office chaos...payroll, compliance, recruiting, policies...so our clients can stay focused on what they do best.

Are you the type of person who thrives on keeping people organized, policies straight, and inboxes under control? Do you love juggling multiple priorities, connecting with people, and taking initiative before being asked? If that sounds like you, keep reading.

We’re expanding our internal and client support teamwith administrative and HR assistance. The ideal candidate is tech-savvy, self-sufficient, and capable of balancing empathy with efficiency.

• Manage client and leadership email inboxes, calendars, and appointments
• Coordinate meetings, travel, and events for clients and owners
• Support HR functions: onboarding/offboarding, employee data updates, and compliance tracking
• Maintain records in HRIS systems (Gusto, Bamboo
  
  HR, ADP, etc.)
• Draft and format offer letters, policy updates, and employment documents
• Take meeting minutes and follow up on action items
• Assist with project coordination and CRM data entry
• Create and refine workflows and SOPs
• Communicate with clients and employees with professionalism and discretion

• Exceptionally organized and detail-oriented
• Confident communicator, both written and verbal in English (Spanish Bi-lingual huge plus)
• Tech-savvy; comfortable navigating multiple platforms at once
• Proactive problem-solver with an “I’ve got this” attitude
• Able to anticipate needs and follow through without hand-holding
• Reliable, trustworthy, and mindful of confidentiality
• Adaptable to shifting priorities and new systems

• 3–5 years administrative experience; HR certification or coursework preferred
• 1–3 years HR experience (generalist or coordinator level)
• 1–2 years remote work experience
• Must be available at least in part, during normal business hours
• Home office setup with:
  • Mac/PC (≥ 1 GHz dual-core, 8 GB RAM) and webcam
  • Reliable internet (50 Mbps+)
  • Smartphone with email access
  • Professional, quiet workspace

• This is a 1099 independent contractor position meaning you are responsible for your own taxes.
• Background check required prior to onboarding.
• Bilingual (English/Spanish) candidates strongly encouraged, many of our clients operate bilingual workplaces.

We’re a team of resourceful, collaborative professionals who genuinely love helping businesses grow. If you crave structure but appreciate humor, accountability, and mutual respect, you’ll fit right in.