Recruiting Coordinator

We are currently assisting our client, a private family office, with a search for a Recruiting Coordinator.

JOB SUMMARY:

This position supports the full hiring lifecycle by managing scheduling, communication, and administrative processes that keep recruitment running smoothly. Be the key liaison between candidates, third-party recruiting agencies, and hiring managers, ensuring a positive and efficient experience.

Key Responsibilities

• Coordinate interview scheduling:
  Arrange phone screens, virtual interviews, and onsite meetings while managing calendars across teams. This may include coordinating travel for some candidates.
• Manage candidate communication:
  Send updates, confirmations, and follow?ups to ensure a smooth candidate experience.
• Support applicant tracking:
  Track candidate progress and maintain candidate life cycle reporting.
• Coordinate hiring logistics:
  Organize assessments, background checks, travel arrangements, and onboarding paperwork.
• Improve processes:
  Identify workflow improvements and support standardization of recruiting procedures.

Required Skills & Qualifications

• Strong communication skills - clear, professional interaction with candidates and internal teams
• Organizational excellence - ability to manage multiple tasks, calendars, and deadlines
• Attention to detail - accurate documentation and scheduling
• Customer service mindset - ensuring a positive candidate experience
• Problem solving ability - navigating scheduling conflicts and process challenges

Experience Requirements

• 3+ years in HR, recruiting, or coordination roles
• Experience with ATS, PEO systems or HR software
• Background in administrative support

Attributes for Success

• Dependable, organized, and proactive in following up on outstanding items.
• Collaborative and focused on supporting team efficiency and organization.
• High personal integrity, professionalism, and discretion.
• Positive and composed demeanor that contributes to a cohesive, high-performance team environment

US citizens and those authorized to work in the US are encouraged to apply. Work sponsorship is not available at this time.

Location: Remote based out of either South Florida or Greater Seattle Area
Length of Assignment: 6 months
Compensation Range: $35 - $40/hour

About Hansell Tierney:
Hansell Tierney is one of the premier staffing and recruiting companies in the Pacific Northwest. Launched in 2001, we are a woman-owned business that serves and staffs Northwest organizations by doing things the right way, not just the easiest way. Hansell Tierney partners with candidates and clients to match the best candidates with interesting local opportunities. We navigate every relationship with the highest level of discretion and service while holding ourselves accountable to our promises.

Our business thrives on our deep understanding of the job market and our ability to skillfully tailor our recruitment process to meet our clients' unique needs.


* This Organization Participates in E-Verify* This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.