HR & Payroll Administrator

About the Role

We are seeking a highly organized, detail-oriented HR & Payroll Administrator to manage day-to-day HR operations, payroll processing, and benefits administration.

This role is ideal for someone who thrives in a structured environment, values accuracy, and enjoys supporting employees throughout their lifecycle — from onboarding to offboarding.

The HR & Payroll Administrator will play a key role in maintaining compliance, managing employee records, processing payroll and benefits, and serving as the primary contact for HR-related inquiries.

• Serve as primary contact for employee questions on policies, payroll, and benefits; provide clear HR guidance.
• Address employee relations, compliance issues, and confidential personnel matters promptly.
• Draft and post job descriptions, screen candidates, schedule interviews, and support hiring managers.
• Coordinate onboarding (systems, benefits) and manage offboarding documentation and asset collection.
• Maintain accurate personnel files in compliance with labor and data protection requirements.
• Update employee handbook annually; ensure compliance postings are current; support HR audits.
• Administer benefits including 401(k), ICHRA, PCOR, 1094/1095B filings, and coordination with third-party administrators.
• Process weekly payroll, including commissions, deductions, and reimbursements; ensure regulatory compliance.
• Track attendance, time off, and leave to ensure adherence to company policies and labor laws.

• Bachelor’s degree in Human Resources, Business Administration, Finance, or related field.
• 3+ years of experience in HR, payroll, or benefits administration (multi-state experience preferred).
• Strong understanding of U.S. employment laws, benefits, and payroll compliance.
• Experience with HRIS and payroll systems (e.g., ADP, Paychex, Gusto, or similar).
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Exceptional organizational and multitasking skills.

• Experience managing ICHRA or 401(k) programs.
• Knowledge of HR best practices and state-specific compliance.
• Strong Excel and data management skills.
• Previous experience working in a remote or hybrid environment.

• Competitive salary (based on experience).
• Flexible remote work environment.
• Opportunity for professional growth and advancement.
• Collaborative and supportive company culture.