HR Operations Specialist

Location: Via Milano

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Always looking for talented people to join great companies - Head of Spain, Italy & Portugal / Recruitment Manager
As an HR Operations Support, you’ll work alongside our Senior HR Operations Manager to enhance our People Operations and help create an outstanding work environment. Your key focus will be supporting the HR team and solving operational challenges with precision and a service-oriented approach. If you’re highly organized, adaptable, and love solving problems, this role is for you!

Key Responsibilities

HR Support:
Provide day‑to‑day operational assistance to HR Business Partners, managers, and employees across Italy and other international markets.
HR Admin:
Handle core HR activities like onboarding, benefits, and employee queries through the Service Now Ticketing system.
Data & Reporting:
Manage and update HR data in systems like Workday and benefit portals, ensuring consistency and accuracy.
Payroll Support:
Prepare and validate variable data for payroll processing, in collaboration with the Payroll CoE.
Employee Queries:
Act as a primary point of contact for employee inquiries, ensuring fast, clear, and professional responses.
Project Contribution:
Contribute to cross‑functional HR projects to improve processes and ways of working.
System Improvement:
Support HRIS system updates and process improvements in collaboration with internal teams.

Collaboration:

Work closely with teams such as Talent Acquisition, Payroll, IT, and Accounting to maintain smooth and compliant HR operations.

What You Bring to the Table
Must‑Haves:

Proven experience in HR Operations or People Administration, ideally in a fast‑paced or international setting.
Fluent in Italian and English (C1+).
Degree in HR, Business Administration, or related field—or equivalent practical experience.
Hands‑on experience with HR processes like onboarding, offboarding, and contract management.
Strong attention to detail and excellent communication skills.
Confident user of Excel and Google Workspace tools.
Open‑minded, adaptable, and solution‑oriented mindset.

What We Offer

Team Spirit:
Work with an awesome, multicultural team.
Flexibility:
Flexible working hours (2 days remote per week + up to 4 weeks of remote work during the summer and December).
Compensation:
Competitive salary + lunch vouchers.
Lifestyle Perks:
Reimbursements for physical activities, family support, travel, etc.
Continuous Growth:
Access to learning & development programs.
Mental Health Support:
Free access to the Calm app.
Office Perks:
On‑site dining, coffee, and leisure areas.
Team Building:
Regular team events and activities.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Human Resources
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