HR Ops Specialist

About This Team

The People Operations team at OpenAI is the engine that keeps our employee lifecycle running seamlessly, from a new hire’s first day to major organizational milestones. We partner across the company to deliver operational excellence in onboarding, employee mobility, M&A integrations, international expansion, audit/compliance, and beyond. Our work blends precision, adaptability, and innovation—whether we’re maintaining critical systems, optimizing processes, or building automations that scale with our rapid growth.

We thrive in complexity, moving quickly to solve problems and anticipate needs before they arise. We value clarity over complexity, collaboration over silos, and are relentless in our focus on creating a smooth, efficient, and world‑class employee experience.

We’re seeking a proactive and adaptable professional who thrives at the intersection of HR Operations and Compliance. In this role, you’ll be a key driver of ensuring employee data integrity through a suite of people data audits that span across the entire employee lifecycle. These audits will focus on Workday worker profile creation, job changes, one‑time payments, and terminations.

You’ll play a critical role supporting our diverse and fast‑evolving needs related to ad‑hoc reporting and establishing automated reconciliations against large data sets.

If you enjoy working in a dynamic environment where no two days are the same and where your work directly fuels company growth and operational excellence, this role is for you. This role reports to our HR Ops Lead.

• Maintain Workday data, and ensure that updates across the company are accurately reflected, including open positions, the creation of hire records and internal mobility.
• Respond to inquiries from employees and cross functional partners to ensure a positive experience, with a commitment to accuracy, compliance, and efficiency.
• Support global employee onboarding, including the bespoke needs of executives and acquisitions while prioritizing timeliness and data accuracy.
• Partner closely with Program owners, Workday Analysts / Engineers, Recruiting Ops, Finance, HRBPs, IT, Workplace Operations, Corporate Security, and others.
• Collaborate across the spectrum of People processes to ensure a holistic, interconnected system that delivers excellence across the employee lifecycle.
• Automate processes that involve human touchpoints and optimize processes that can’t be automated away to make them more efficient and resilient to error.
• Continuously measure and act to elevate metrics relating to employees’ experience.

• 5+ years of experience working in an HR or People Operations role through company and headcount growth.
• Proficiency with Workday, and advanced spreadsheet analysis (e.g. utilize apps scripts).
• The ability to deconstruct business processes to their core components and identify root causes for gaps or inefficiencies.
• Fantastic communication and interpersonal skills with the ability to explain complex concepts in a simple way.
• Passion for building processes that scale; particularly using AI solutions.
• Unwavering attention to detail and a commitment to unparalleled excellence in your craft.

This role is based in our San Francisco office, and we aren’t considering remote applications at this time. We do encourage you to apply even if you prefer a fully remote role as location factors may change over time.

We offer relocation support to new employees, and we use a hybrid model: three days in the office per week with optional work from home on Thursdays and Fridays.

Our open‑plan offices have height‑adjustable desks, conference rooms, phone booths, well‑stocked kitchens full of snacks and drinks, three in‑house prepared meals daily, a private outdoor space for working in the sun or socializing, nap rooms, private bike storage, and more.

OpenAI is an AI research and deployment company dedicated to ensuring that general‑purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products.…