HR Administrator - FTC;

The Opportunity

Our HR team is a passionate group of HR professionals supporting the UK&I regions mix of talented engineers, scientists and functional support staff. We now have an excellent opportunity for a passionate HR Representative / Administrator to join our team on a 12‑month Fixed Term Contract (FTC).

This role sits alongside other HR team members in our office in central Edinburgh, a short walk from Haymarket Station. It supports a larger HR team based in Stantec offices throughout the UK and offers a hybrid working model to give you a good blend of office and home working.

Your role will be to create, maintain and provide information relating to employee data, contracts and employment‑related records, and to ensure that the administrative processes related to payroll and the employee lifecycle are adhered to. You will process HR administration in line with deadlines, liaise with managers, employees and the wider HR team, and be the first port of call for the HR helpdesk.

On a daily basis you will input data into multiple HR Information systems (including iTrent and Oracle), spreadsheets, and produce reports. You will complete template documents, amend contracts, create and issue appropriate correspondence, and help coordinate the monthly HR calendar to anticipate work volumes and organise tasks accordingly, in partnership with other team members.

An important part of your role will be liaising with HR colleagues and other departments throughout the UK and around the globe on matters relating to new starter set‑ups HR data, approvals, validation and compliance while continuously looking for improved ways of working and offering insight and feedback to the wider team. This represents a fantastic opportunity to work with our established and collaborative HR team within an internationally listed professional services organisation with strong ambitions to continue to grow our UK&I operations.

You will have proven HR administration or helpdesk experience in a high‑volume environment where tasks were deadline‑governed and where a high degree of self‑organisation and planning were required. A CIPD qualification (Level 3 or above) or similar would be advantageous.

You will have strong interpersonal communication skills, experience with the Microsoft Office Suite (skills in Word & PowerPoint, intermediate‑level expertise in Excel), and experience with Oracle or iTrent would be an advantage. You will have good numerical and analytical skills, strong attention to detail and the ability to work autonomously. Your problem‑solving skills will be important.

Most of all, your desire to work in a busy administrative role supporting a collaborative HR team across the UK will be key to your success.

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