Recruitment Co-ordinator Early Careers

Recruitment / HR Co-ordinator – Early Careers

This is a contingent worker / contractor role, paid hourly for a period of 12 months.

Dynamic (hybrid) working
:
You will be onsite roughly twice per week or as needed by the business with the remaining time working from home.

We are looking for a pragmatic motivated recruitment co-ordinator to support the delivery of our Early Careers Programmes (Graduates, Apprentices, Undergraduates & Summer placements). This is an exciting fast-paced environment involving a broad range of activities, from recruitment to offering general HR advice & guidance to candidates.

You will have a brilliant opportunity to play a key role in supporting the UK Early Careers Programme (ECP) recruitment strategy and in line with the overall business requirements.

This will include:

• Advertising job requisitions – Supporting HR advisors in the role review and supporting hiring managers and Early Careers Recruitment internal with uploading requisitions onto internal recruitment/HR platform (Workday/OneHR)
• Assessment Centre (AC) Support – (assessment centres take place between November through to April)

• Create outlook invites for each assessment centre and cascade to the relevant hiring teams/departments.
• Liaise with departments to ensure Technical Questions are updated and ready for their respective assessment centres.
• Liaise with department leads and ensure sufficient assessor support for each department's Assessment Centres.
• Create Assessment Centres timetable within AC platform (for both AC training sessions & official AC’s).
• Run Workday reports to support candidates moving through application process. Make calls/email to action what is required.
• Invite selected candidates through Workday and the AC platform.
• Ensure candidates with reasonable adjustments have had their timetables adjusted and are aware of the adjustments in place via a phone call/email.
• Respond and support Candidate queries and questions.
• Track and monitor each assessment day you are responsible for “coordinating” incl. invited candidates/Assessor & ECP support / outstanding actions.
• Use and update Assessment plan/action spreadsheet.
• Chase candidates via a phone call, where no response has been received.
• Chase and ensure all assessors have accepted invites and are “trained”. (Both Outlook & AC platform)
• Remove withdrawn candidates & invite reserve replacements (both on Workday and AC platform).
• Update departments where candidate changes have been made.
• Arrange one off interviews for departments where required.
• Support candidates/assessors with technical issues.
• Support Early Careers Recruitment team with issues/queries throughout AC.
• Lead a candidate groups welcome and icebreaker session.
• Lead a candidate groups Team Meeting- record & upload to internal transfer file for assessors.
• Set up recruiter & assessor Skype chat – sharing updates/reminders throughout the assessment day.

• Rebook absent candidates onto the next available AC day (where required).
• Respond to candidate queries, calling candidates where possible.
• Completing UG Health & Safety forms for placement approval by University.
• Distribute and collate candidate on-boarding survey responses.
• Coordinate Pre-Join events (all sites) including venue booking & support and distribute candidate communications and joining instructions.
• Liaise with the departments to organise site/department tours, parking, PIT passes, Technical coordinator (TC) meeting, IT collection etc (Act as support not lead).

• Organising and supporting career fairs and school, college and university led events (once booked) – possible future attendance and developing relationships.
• Collate and distribute survey responses for those candidates who decline offers.
• Action risk assessments and purchase orders (where required).
• Supporting branding and imagery when developing employer profiles on university hubs.
• Liaising with internal outreach teams including the collation and sharing of event guidelines and instructions.
• Support Recruitment Advisor with the creation and…