HR Recruitment Coordinator

We are recruiting for a HR Recruitment Coordinator for a leading Defence organisation based in Stevenage. This is a hybrid role with Thursdays on site, the rest working from home.

We are looking for a pragmatic motivated recruitment co‑ordinator to support the delivery of our Early Careers Programmes (Graduates, Apprentices, Undergraduates & Summer placements). This is an exciting fast‑paced environment involving a broad range of activities, from recruitment to offering general HR advice & guidance to candidates.

You will have a brilliant opportunity to play a key role in supporting the UK Early Careers Programme (ECP) recruitment strategy and in line with the overall business requirements.

• Advertising job requisitions
• Supporting HR advisors in the role review and supporting hiring managers and Early Careers Recruitment internal with uploading requisitions onto internal recruitment/HR platform (Workday)
• Assessment Centre (AC) Support (assessment centres take place between November through to April)
• Create outlook invites for each assessment centre and cascade to the relevant hiring teams/departments.
• Liaise with departments to ensure Technical Questions are updated and ready for use for their respective assessment centres.
• Liaise with department leads and ensure sufficient assessor support for each departments Assessment Centres
• Create Assessment Centres timetable within AC platform (for both AC training sessions & official AC's)
• Run Workday/OneHR reports to support candidates moving through application process. Make calls/email to action what is required
• Invite selected candidates through Workday/OneHR and the AC platform
• Ensure candidates with reasonable adjustments have had their timetables adjusted and are aware of the adjustments in place via a phone call/email.
• Respond and support Candidate queries and questions
• Track and monitor each assessment day you are responsible for “coordinating” incl. invited candidates/ Assessor & ECP support / outstanding actions:
• Use and update Assessment plan/action spreadsheet
• Chase candidates via a phone call, where no response has been received
• Chase and ensure all assessors have accepted invites and are “trained”. (Both Outlook & AC platform)
• Remove withdrawn candidates & invite reserve replacements (both on OneHR and AC platform)
• Update departments where candidate changes have been made
• Arrange 1 off interviews for departments where required
• Support candidates/assessors with technical issues
• Support Early Careers Recruitment team with issues/queries throughout AC.
• Lead a candidate groups welcome & icebreaker session
• Lead a candidate groups Team Meeting- record & upload to internal transfer file for assessors.
• Set up recruiter & assessor Skype chat - sharing updates/reminders throughout the assessment day.
• Post Assessment Centres & on-boarding support
• Rebook absent candidates onto the next available AC day (where required)
• Respond to candidate queries, calling candidates where possible.
• Completing UG Health & Safety forms for placement approval by University
• Distribute and collate candidate on-boarding survey responses.
• Coordinate Pre-Join events (all sites) incl venue booking & support and distribute candidate communications & joining instructions
• Liaise with the departments to organise site/department tours, parking, PIT passes, Technical coordinator (TC) meeting, IT collection etc (Act as support not lead)

• First and foremost, we need someone who has the drive and dedication to succeed coupled with an enthusiasm for early careers recruitment and do whatever is required.
• Previous experience and understanding of recruitment within a busy recruitment/HR function would be preferred although not essential
• Ability to work at pace, under pressure and across all levels of the organisation
• Excellent organisation and planning skills
• Ability to multi-task with a range of relatively complex support activities
• Ability to work autonomously with minimal supervision and manage and create own workload
• Numerate with strong problem solving, analytical and reporting skills
• Patience and courtesy to provide an initial contact point for HR queries (Early Careers)
• Excellent communication skills both written and verbal
• Excellent PC skills - MS Office, SAP, Recruitment systems experience desirable

This is an umbrella contract, the role is Inside IR35.