Organisation Administrator

About Us

Welcome to Kia UK!

Kia UK is a leading automotive brand offering one of the industry’s largest range of models across multiple vehicle segments and was the third most popular UK car brand in 2025. With 190 Kia Dealers across the country, Kia is now widely known for its advanced electrified products offering the technology of tomorrow, today. Spearheading this charge are award‑winning products including the fully electric EV6 – Kia’s first dedicated electric vehicle, the 2024 World Car of the Year the EV9 and the electric compact SUV and World Car of the Year 2025 the EV3.

Kia UK has consistently grown for over 30 years, supported by bold design, quality products and ever‑evolving customer service. By 2027, the brand aims to offer no less than nine fully electric vehicles in the UK, a positive step towards becoming a leading global sustainable mobility solutions provider.

People are central to Kia UK and every day is an opportunity to learn something new and to grow personally and professionally. This was recognised with Kia UK named as one of the UK’s Best Workplaces 2024, 2025 and 2026 by Great Place To Work®, and also ranked in the 2025 & 2026 Best Workplaces for Women, Development, Wellbeing, and Manufacturing, Production & Transportation.

Kia employees reported positively on areas such as working atmosphere, trust in management, corporate strategy, pride in working for the company, benefits, facilities and much more!

This role is responsible for the efficient processing of payroll and reporting along with generalist HR admin support, including invoice processing, maintenance of data across our systems, benefits, recruitment support, employee records management, onboarding/offboarding. This role is crucial to maintaining the smooth functioning of the People & Organisation department and delivering excellent internal service to staff.

• Maintain accurate and up-to-date employee records in HR systems and personnel files.
• Maintain accurate and up-to-date employee records with third party benefit providers.
• Own the collation and submission of payroll data to ADP on a monthly basis.
• Process all People & Organisation team invoices using SAP.
• Prepare onboarding materials and support facilitation of the new hire onboarding process.
• Assist with employee offboarding and keeping record and systems updated.
• Respond to internal and external HR-related inquiries or requests and provide assistance.
• Ensure compliance with company policies and employment laws.
• Assist in the preparation of HR reports, metrics, and documentation.
• Coordinate and support with training and development programs.
• Support the team with organising training and tracking completion.
• Support the team with employee engagement initiatives and events.
• Perform general administrative tasks such as data entry, reporting and document preparation.
• Support the recruitment process where required, including posting job advertisements, scheduling interviews, and coordinating with candidates.
• Support and assist the wider team with various projects and initiatives as required.

• Excellent Excel skills for spreadsheets and analysis.
• Excellent organisational and time‑management skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Good general IT skills including PowerPoint, Word.
• Strong team player with the ability to work with others to ensure the achievement of objectives.
• Enthusiasm and passion for providing great employee experience.
• Ability to handle sensitive information with confidentiality.
• Working towards a recognised HR qualification eg. CIPD (Desirable but not essential).
• Knowledge and experience of HR and Finance systems eg. Workday, SAP (Desirable but not essential).

• Flexible working hours (core hours between 10:00am-3:00pm)
• Hybrid working (up to 2 days a week remote working pro rata)
• Employee Car Scheme (car lease + insurance all included from £85/month)
• Onsite Chef – free lunch every day
• Private Medical Care (Vitality)
• Annual Health Checks and free flu jabs offered onsite
• Private Dental Care (Denplan, £0 excess)
• Pension with enhanced employer contribution
• Life Assurance
• 24 days Annual Leave +…