People & Culture – Administrator

Leeds Mind promotes positive mental health and wellbeing and provides help and support to anyone who needs it in and around Leeds. We have faith and optimism in our clients and so the services we deliver are built around their needs. We support the people of Leeds to discover their own resources to recover from periods of poor mental health and to live life independently with their mental health condition.

Our values of Being Open, Supportive, Brave, Connected, and Resourceful are pivotal to the work we do.

The People & Culture team supports colleagues and volunteers across the full employee lifecycle. The team plays a key role in making sure our people processes are organised, accurate, legally compliant and people‑centred, helping to create a positive experience for staff, volunteers and candidates. The People & Culture Administrator reports to the People & Culture Team Leader and provides high‑quality administrative support across HR, recruitment, onboarding, payroll administration, systems, compliance, internal communications and organisational activity.

This is a great opportunity for someone who wants to build a career in People & Culture, HR or organisational development. It could be an excellent grounding role for a graduate or someone at the start of their HR career who wants broad experience in a supportive, values‑led organisation.

You will be the first point of contact for a wide range of People & Culture administration, helping to keep services running smoothly and making sure employees and candidates receive a professional and welcoming experience. You will support recruitment and onboarding, maintain records and HR systems, monitor key processes, prepare payroll administration, coordinate internal communications and help keep the team organised and audit‑ready.

We are looking for someone who is highly organised, confident with systems and detail‑focused, and who is keen to develop strong knowledge in employment law, reasonable adjustments, workplace wellbeing and equity, diversity and inclusion. The role also requires excellent judgement when handling confidential information and knowing when to escalates issues appropriately.

• Experience of providing high‑quality administration or advice in a professional setting, including handling confidential or sensitive information carefully and accurately.
• Strong organisational skills, excellent attention to detail, and the ability to manage competing priorities.
• Strong IT skills, including confidence using Microsoft Office and digital systems.
• Ability to provide first‑line support across people processes in line with Leeds Mind policies, employment law, GDPR and safer recruitment requirements.
• Experience supporting recruitment, onboarding, compliance checks, record keeping or similar administrative processes.
• A strong interest in People & Culture / HR and a willingness to become confident in policies, procedures and core legal requirements.
• A clear commitment to equality, diversity and inclusion, and to creating a positive employee experience.
• Living our core values every day:
  Being Open, Supportive, Brave, Connected and Resourceful.

Leeds Mind is committed to creating an inclusive environment – equity, diversity and inclusion are at the heart of everything that we do. We aim to create a sense of belonging for our colleagues, volunteers and the people who access our services, encouraging a culture of openness and confidence to share unique perspectives and experiences.

Hours: 30 Mon‑Thurs or Tues‑Fri 09:00‑17:00

Contract: permanent

Closing Date: 5th July (we reserve the right to close the role early if we receive a high volume of applications)

Location: The role is based at Clarence House, Clarence Road, LS18 4LB
(max 2 days working from home per week available)

Leeds Mind is an Equal Opportunities employer.