Remote Talent and Agile Executive

Job title:
Talent and Agile Executive

Location:
London (Hybrid)

About Bolt Insight

Bolt Insight is a fast-growing consumer insights start-up building AI-powered research products, including BoltChatAI (AI-moderated qualitative research at scale) and quantitative capabilities via BoltQ – helping teams get high-quality consumer insight faster and across global markets.

We’re scaling quickly, which means high hiring volume, pace, and loads of opportunities to learn, influence, and grow.

Role summary

As a Talent and Agile Executive, you’ll help deliver a high-volume recruitment pipeline across multiple functions while keeping candidate experience high and processes tight. You’ll also bring an Agile coaching element to the TA function – helping us run hiring like a well-oiled product team: visible workflow, smart prioritisation, fast feedback, and continuous improvement. You don’t need to be an “Agile Coach.”

You do need to be organised, people-savvy, data-aware, and comfortable facilitating simple team ways-of-working.

Role and responsibilities

• Support end-to-end hiring across multiple open roles at once (often 10+ requisitions depending on business demand), from intake to offer
• Coordinate and optimise high-throughput scheduling: screening calls, hiring manager interviews, panels, and debriefs – keeping everything moving
• Source proactively (Linked In, job boards, referrals, talent pools) and deliver shortlists aligned to role needs
• Drive structured screening: consistent notes, scorecards, and efficient candidate summaries for fast decisions
• Maintain pristine ATS hygiene and on-time stakeholder comms (pipeline updates, next steps, feedback chasing)
• Keep candidate experience excellent: clear expectations, fast responses, thoughtful rejections, and smooth offer coordination
• Support employer brand activity (postings, events, messaging) in line with Bolt Insight’s mission and growth
• Maintain, quality-check, and regularly update Talent Acquisition tracking spreadsheets to ensure accurate, timely visibility of recruitment activity, pipeline health, and progress against hiring goals
  • Consolidate inputs from relevant stakeholders, monitor key metrics and milestones, and highlight risks, blockers, and priority actions
  • Produce clear summaries and present structured updates to the wider HR team, translating data into insights and recommendations to support workforce planning and decision-making

The Agile ways-of-working element (ways of working in TA)

You’ll help the TA team and hiring managers work in a more “Agile” way:

• Run lightweight weekly planning (role priorities, capacity, risks) and short check-ins to unblock the team
• Maintain a clear hiring workflow board to visualise roles, candidate stages, bottlenecks, and WIP limits
• Track and share simple flow metrics: time-to-hire, stage conversion, bottleneck stages, interview-to-offer time, candidate satisfaction signals
• Observe workflow & team dynamics to spot bottlenecks within teams
• Facilitate retrospectives and turn insights into owned actions
• Coach Agile/Lean practices and improve workflow
• Partner with leadership on priorities and outcomes

We will support in teaching you what you need to know for the Agile element!

What success looks like (first 3–6 months)

• You’re confidently running multiple roles in parallel without drops, delays, or messy handoffs
• Interview scheduling and feedback loops are faster, clearer, and calmer
• Hiring managers trust the process because it’s structured, transparent, and prioritised
• The TA team has a visible cadence: plan → execute → retro → improve

Skills & Experience

Must have:

• 0-2 years’ experience in recruitment / talent coordination / HR / agency resourcing / high-contact operations (internships / graduates welcome)
• Strong organisation, attention to detail, and comfort juggling many moving parts
• Confident stakeholder communication (you can chase feedback without being a menace)
• Data comfort: spreadsheets, ATS reports, pipeline tracking

Nice to have:

• Experience running team rituals (stand-ups, weekly planning, retros)
• High-volume hiring experience (or high-volume scheduling/coordination in any setting)
• Interest in tech/product/AI environments

Behaviours We Value

• Can…