Case Management Advisor; Shared Services

Position: Case Management Advisor (Shared Services)
Our OEM Client based in Solihull, is searching for a Case Management Advisor (Shared Services) to join their team, Inside IR35. This is a contract position with a proposed end date of 12th January 2027.

Umbrella Pay Rate: £23.60 per hour.

Role

Purpose:

The Case Management Advisor is responsible for managing employee and manager queries through to resolution, ensuring a high-quality customer experience, compliance with company policies, and adherence to service level agreements. The role acts as a key point of contact for People Chapter, Payroll, Workforce Operations, and employee relations enquires, providing advice, guidance, and case coordination while maintaining accurate records within the case management system.

Responsibilities:

Case Management:

Manage a portfolio of employee and manager cases from receipt through to resolution.
Ensure all cases are accurately logged, categorised, prioritised, and updates within the case management system.
Investigate and resolve enquiries in accordance with agreed procedures and service levels.
Escalate complex cases and proactively follow up to ensure timely closure.
Customer Service:

Deliver a professional, responsive, and customer-focused service.
Provide clear guidance and advice on policies, processes, and system-related queries.
Communicate effectively with employees, managers, and stakeholders at all levels.
Manage customer expectations and provide regular update on case progress.
Quality and Compliance:

Ensure all case handling activities comply with company policies, GDPR, and relevant legislation.
Maintain accurate and auditable case records.
Identify potential risks and escalate where appropriate.
Support compliance and governance requirements through accurate documentation.
Essential Skills, Experience and Knowledge

Required:

Experience working within a case management, customer service, HR, Payroll, or shared service environment.
Strong problem-solving and investigation skills.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and work to deadlines.
Experience using case management or ticketing systems.
Strong attention to detail and accuracy.
Working knowledge of data protection and confidentiality requirements.
Desirable Skills, Experience and Knowledge Requested:

Experience of HR, Payroll, Time & Attendance, or Employee Relations processes.
Knowledge of SAP, Success Factors, Service Now, C4S, or equivalent case management systems.

Experience of working within a shared service or contact centre environment.
Understanding of continuous improvement methodologies.
Key Interactions:

IDT.
Manufacturing.
Finance.
People Chapter.
Pensions and Reward.
Additional Information:

2 days in the office Tuesday and Wednesday and then 3 days working from home