Administrative Assistant Hr

Administrative Assistant HR – 3 Month Contract

Location: Chelmsford

Rate: £16.16 per hour (Umbrella)

Working Pattern: Hybrid – 3 days office‑based, 2 days home working

Contract: Temporary (3 Months)

Pay: Bi‑weekly

Desirable Requirement:

• Previous public sector, police force, or local authority HR experience is highly desirable.

This 3‑month contract role involves providing comprehensive administrative support to the Operational HR Team, ensuring the efficient delivery of HR services and processes. The role is crucial for supporting job evaluation activities, maintaining HR systems and records, coordinating meetings, managing documentation, and offering general administrative assistance across various HR functions. The position demands excellent organisational skills, attention to detail, and the ability to handle confidential information with professionalism.

• Job Evaluation Support
  • Organise and coordinate Job Evaluation Panels.
  • Arrange manager attendance and distribute relevant documentation.
  • Issue formal notifications of panel outcomes to stakeholders.
  • Maintain a comprehensive library of role profiles and job evaluation records.
  • Ensure an accurate audit trail of all amendments and updates.
• Job Analysis & Documentation
  • Allocate job analysis requests to appropriately trained staff.
  • Arrange interviews and meetings as required.
  • Liaise with managers and HR Advisors regarding amendments to job description questionnaires.
  • Produce accurate, agreed, and signed documentation within agreed timescales.
  • Ensure compliance with HR policies and procedures.
• HR Systems & Database Administration
  • Maintain and update HR systems, databases, and competency frameworks.
  • Update intranet and SharePoint pages with approved changes.
  • Produce role requirements from approved job descriptions.
  • Maintain accurate records and audit trails of all changes.
  • Administrative Support
    • Provide comprehensive administrative support to the Operational HR Team.
    • Manage correspondence, files, records, and documentation.
    • Gather information and undertake research as required.
    • Organise meetings and prepare agendas and supporting papers.
    • Take accurate meeting minutes and record actions.
  • Reporting & Data Management
    • Create, maintain, and update spreadsheets and management information reports.
    • Support pay and benefits administration through accurate reporting.
    • Assist with the preparation of Word documents, reports, and PowerPoint presentations.
    • Maintain accurate records and performance information.
  • Customer Service & Communication
    • Handle telephone and email enquiries professionally and confidentially.
    • Respond to internal and external enquiries appropriately.
    • Take messages and direct enquiries to the relevant department.
    • Maintain confidentiality when dealing with sensitive HR matters.
  • Grievance Administration
    • Maintain grievance administration systems and records.
    • Log, acknowledge, and distribute grievance documentation.
    • Liaise with senior HR colleagues regarding grievance allocation.
    • Ensure all electronic and manual records are maintained accurately and can be retrieved when required.
    • Support the effective management and monitoring of grievance processes.
  Requirements
  • Qualifications
    • Essential: Good standard of education, including GCSE English and Mathematics (or equivalent).
    • Desirable: Qualification in Business Administration, HR Administration, or a related discipline.
  • Knowledge
    • Essential: Understanding of administrative processes and office procedures; knowledge of maintaining accurate records and databases; understanding of confidentiality and data protection requirements.
    • Desirable: Knowledge of HR processes and procedures; understanding of competency frameworks and job evaluation processes; familiarity with public sector or police force HR environments.
  • Experience
    • Essential: Experience in an administrative support role; proficiency in Microsoft Office applications (Excel, Word, Outlook, PowerPoint); experience maintaining spreadsheets and databases; organising meetings and taking accurate minutes; handling confidential information.
    • Desirable: Previous HR administration experience; experience in public sector, police force, or local authority; supporting grievance or…