Resourcing & Rota Coordinator; GP’s

Position: Resourcing & Rota Coordinator (GP’s)
This role is critical to supporting GP’s working in secure environment , enhancing patient outcomes, and maintaining compliance within NHS and Home Office standards.

About Us

DrPA Secure has been operating in secure environments since 2014, providing high-quality healthcare services across the UK. We deliver our services based on our ethos of CARE:

· Compassionate care that is trauma informed and supportive

· Assurance that care is evidence-based and demonstrates high-quality outcomes for our patients

· Respectful of people’s cultural and religious beliefs

· Empowerment – we centre each resident by co-creating holistic care plans that treat individual needs and support long-term wellbeing

About the Job

In one sentence – Building & managing your talent pool of GP’s to fill rotas ensuring the safe delivery of healthcare.

In detail

The Resourcing & Rota Coordinator (GP’s) is a key operational role responsible for ensuring the safe, efficient, and cost-effective deployment of salaried and locum GPs across multiple secure sites across the UK.

You will act as the primary liaison between GPs, our sites and partner healthcare organisations. You will build and maintain strong relationships, ensuring smooth communication, service delivery, compliance and patient focused outcomes.

You will work in close collaboration with the Senior Management Team including, operational leads, HR, clinical leads and other stakeholders to ensure workforce resourcing meet operational demands, regulatory requirements, patient care and organisational objectives.

About you

In one sentence – You will be a team player, details orientated, relationship builder who’s an expert at managing and resourcing rotas.

You will need to be an expert at proactively building relationships with GP’s to influence outcomes in developing your rotas, creative & adaptive in approaching difficult cover periods and know when to start to escalate challenges in your rotas.

You will get to know your talent pool to be able to engage and deliver on rotas with contingency plans in place should issues arise.

As a team player, you will be able to work collaboratively with our recruitment team to ensure a ready pipeline of new candidates coming through are onboarded into your talent pool and on the rota.

Using your initiative to identifying availabilities and proactively manage challenging periods on the rota.

You will come from a rota coordinator, medical staffing, recruitment, agency or resourcing role with a background in healthcare.

Key Responsibilities

· Build and maintain accurate rotas across multiple sites using our talent pools or salaried, fixed term, bank & locums.

· Building and maintaining relationships and Stakeholder Management

· Build, manage and maintain strong professional relationships with all our GPs.

· Serve as the first point of contact for GP queries, feedback, and concerns.

· Communicate updates and organisational changes quickly and concisely.

· Monitor GP satisfaction and escalate systemic issues to the Senior Management Team.

· Assist in completing necessary right to work/compliance checks and onboarding of new GPs as required, coordinating with Recruitment, HR and operational teams to integrate new staff into rotas.

· Undertake regular compliance checks on your talent pools/staff banks to maintain up to date active candidate list.

· Complete line manager responsibilities as required in line with policies and procedures.

· Ensure compliance, rota accuracy, and reconciliation data trackers are consistently maintained and updated daily.

Workforce Planning & Rota Scheduling

Build, maintain, and optimise rotas and shift patterns to ensure GP coverage and operational efficiency across all sites.

Ensure adequate coverage for clinics, on-call duties, and emergency needs with contingency plans established.

Analyse current staffing levels, patterns, and utilisation, identifying risks of over or under staffing.

Balance GP availability with service demand, cost effectiveness, compliance, and contractual obligations.

Produce detailed rota forecasts to meet routine operations and contingency requirements.

Track and report on rota performance, identifying gaps and risks.

Imple…