Payroll Analyst - JWS

Position: Payroll Analyst - JWS (35hrs)
NOTICE OF MASS PERMANENT VACANCY  Position:
Analyst - Payroll/Pension
Salary Range:
Band 4 - $ 70,880.00 to $84,522

Location:

Payroll Department, J.W. Singleton Education Centre

Work Schedule:

35 hours/week, 12 months a year
Effective Date:
Thursday, October 1, 2026
Position Summary  Under the supervision of the Payroll Supervisor, the Payroll Analyst provides support to employees with regard to their pay and pension. This position is responsible for completing biweekly payroll cycles processing for specific employee groups, pension administration (Teachers’ Pension and OMERS) and updating and maintaining employee data in the payroll system. This role is responsible for the issuance of Record of Employments.
The HDSB follows a . In accordance with this Administrative Procedure and with the approval of the immediate supervisor, employees who work at HDSB administrative sites may work from home for up to 50% of their regularly scheduled hours. Work from Home arrangements may change based on the future needs of the Board.

Key Responsibilities   Administers conditions of employment for a variety of staff, processing new hires, updating the payroll database, processing all salary adjustments, leaves and statutory pay
Manages all facets of the earnings and deduction equation of an employee compensation package
Processing the full cycle of biweekly payrolls for salary and hourly employees; in both union and nonunion environments in an accurate and in a timely manner
Assist in the preparation of year end reporting with regards to T4’s and pension
Compares the previous pay to the current pay for a set percentage difference
Investigates differences and document rationale to ensure accuracy of the pay
Generates reports from miscellaneous deducts (pay deducts, sick leave exhausted)
Ensure accuracy of pension contribution data
Manually calculate rates for each pay (i.e. EI, EI refund rate, CPP, tax, Summer Deferral, LTDI, union dues, pension contributions) and verifies pay register calculations on a sample employee to ensure rate accuracy
Verifies calculations for employees on STIP leave
Train new payroll analysts on all processes and procedures related to payroll and pension processing
Documents payroll/pension procedures and processes
Identifies and recommends efficiencies for payroll/pension procedures and processes
Coordinates pension matters as they relate to an employee’s earning
Responds to any inquiries from OMERS/TPP inquiries via pension websites
Process new employees, Leave of absences and terminations
Determines if employee has option to buy back time for absences (pay deducts, suspensions, SULP)
Provide proof of Eligible Service in OMERS
Ensures accurate data to pension providers by various reporting mechanisms
Communicates verbally and through writing with other departments within the board, employees, and third party organizations
Determines pension enrollment eligibility based on rules and regulations set out by OMERS and OTPP.
Communicates with OMERS regarding enrolling staff, reporting absences and leaves, processing buy- backs, reporting disabilities, processing terminations, and retirement requests. Provide detailed calculations for pre-enrollment service for buy back purposes
Communicates salary rates, contributions, service, leaves, absences, retirement service and re- employment, affecting employee pension, pension suspensions, and T4s
Contacts Service Canada regularly regarding records of employment and pay detail
Replies to any employee inquiries (email, phone, in person)
Processes invoices related to over payments, and manual cheques where required
Maintains Payroll and Pension Employee Files
Qualifications  

Minimum Requirements required:
Post-secondary diploma in Business Administration/Accounting or…