Recruitment Administrative Assistant; Medical & Dental Workforce

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Main area Administration, Recruitment Grade Band 3 Contract Permanent Hours

• Full time
• Part time

Site Doncaster Royal Infirmary Town Doncaster Salary £25,760 - £27,476 Pro Rata Per Annum Salary period Yearly Closing 04/10/2026 23:59 Interview date 19/10/2026

Are you an organised, approachable administrator who enjoys helping people and making processes run smoothly? We are looking for a Recruitment Admin Assistant to join our friendly team at Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust.

In this varied and rewarding role, you will help us predominantly provide a comprehensive and timely Recruitment service to clinical divisions across the Trust. With a particular focus on medical and dental workforce recruitment, you will support candidates and colleagues from the point a vacancy is approved to be advertised through to completion of pre-employment checks and appointment. You will work in accordance with current legislation, NHS Employment Check Standards, best practice and relevant local and national terms and conditions.

You do not need to know everything about medical staffing from day one. We will value your transferable administrative and customer-service experience, your willingness to learn, and your commitment to providing a kind, accurate and responsive service.

Interviews will be held on Monday 19th October 2026.

• Provide an efficient and welcoming recruitment service for medical and dental vacancies across designated divisions.
• Support the full recruitment journey, including placing adverts, coordinating shortlisting and interviews, arranging panels, completing pre-employment checks and issuing offer letters.
• Use systems including Trac, NHS Jobs, ESR and Microsoft Office to maintain accurate, timely and confidential records.
• Check professional registration, licences to practise and relevant qualifications, and support the issuing of contracts of employment.
• Maintain information relating to doctors in training, rotations and medical staff rotas.
• Respond to enquiries in person, by telephone and electronically, providing helpful first-line support and seeking guidance where appropriate.
• Liaise with managers, candidates, payroll colleagues and other stakeholders to ensure information is shared accurately and deadlines are met.
• Support exception reporting, audit and quality-checking activity, departmental projects and continuous service improvement.

DBTH is one of Yorkshire’s Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services.

At Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust, you will be part of Team DBTH. The Medical HR team works collaboratively with colleagues across the organisation to help recruit and support the medical and dental workforce who deliver care to our communities.

We are committed to an inclusive working environment where colleagues are treated with kindness and respect, encouraged to develop, and empowered to make a positive contribution.…