Onboarding Coordinator

Job Title:

Onboarding Coordinator-- Ability to work aligned to Pacific Time business hours, specifically 8:00 AM to 5:00 PM.

Job Description

The Onboarding Coordinator (Back-End Support) provides critical administrative and compliance support to the onboarding team during a period of increased volume and team transition. This internal-facing role focuses on behind-the-scenes onboarding activities, ensuring that documentation, compliance processes, and workflows run smoothly so the front-end team can effectively support contractors and customers. This is a 6month contract position with an urgent need and includes approximately four weeks of structured training on internal tools and onboarding processes.

Responsibilities

+ Complete onboarding compliance and administrative activities, including I-9 processing and management of related documentation.

+ Perform routine tracker sweeps and maintain onboarding trackers and spreadsheets to ensure accurate and up-to-date information.

+ Send, track, and manage onboarding paperwork, following up with stakeholders as needed to ensure timely completion.

+ Support the onboarding team by taking direction, pivoting across tasks, and helping manage high-volume workloads.

+ Participate in and successfully complete approximately four weeks of training covering the I-9 process, tracker sweeps, paperwork flow, and internal tools.

+ Collaborate with internal stakeholders using professional communication to resolve issues and keep onboarding processes on track.

+ Work consistently within designated business hours aligned to Pacific Time to support Arizona-based operations.

Essential Skills

+ Proven administrative support experience, including data entry, documentation management, and working within multiple systems.

+ Strong general computer and technology skills, with the ability to learn and navigate new tools efficiently.

+ Ability to work aligned to Pacific Time business hours, specifically 8:00 AM to 5:00 PM.

+ Strong attention to detail and follow-through, especially when performing compliance-focused work.

+ Professional written and verbal communication skills, with the ability to work effectively with internal stakeholders.

+ Adaptability and the ability to take direction well while handling changing priorities in a high-volume environment.

+ Customer service mindset and comfort supporting internal teams and processes.

+

Experience with onboarding, data entry, customer service, Microsoft Office, and administrative support tasks.

Additional

Skills & Qualifications

+ Prior exposure to onboarding, human resources, staffing, or compliance processes, particularly I-9 workflows.

+ Experience using tools and systems such as Excel, Outlook, Microsoft Teams, Bullhorn, Service Hub, or similar CRM/ATS platforms.

+

Experience with compliance activities, new hire orientation, and new hire paperwork processes.

+ Entry-level candidates with a strong customer service mindset who are seeking a foot in the door to the onboarding or HR industry.

+ Ability to attend optional team events in Arizona, if desired.

+ Interest in working within a people-first culture that emphasizes relationship-building and ongoing development.

Job Type & Location

This is a Contract position based out of Tempe, AZ.

Pay and Benefits

The pay range for this position is $19.00 - $19.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Final date to receive applications

This position is anticipated to close on Oct 19, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in…