Payroll Specialist

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Remote, US

2 days ago Requisition

Salary Range: $20.00 To $24.00 Hourly

Job Type: Full-Time

Schedule:

Monday–Friday, 9:00 a.m.–5:30 p.m. Pacific Time

Compensation: $20–$24/hour DOE

Burnett Therapeutic Services (BTS) is seeking an experienced, highly organized Payroll Specialist to take primary ownership of payroll administration, payroll compliance, final paychecks, timekeeping, and related HR operations.

This position serves as the primary point of accountability for ensuring payroll is accurate, timely, and compliant with applicable federal and state requirements, with particular emphasis on California payroll and wage-and-hour requirements.

The Payroll Specialist will also coordinate the day-to-day workflow of HR Assistants, delegating administrative HR and payroll tasks, monitoring deadlines, reviewing work for accuracy and completion, and ensuring employee changes are processed correctly and on time.

The ideal candidate has hands-on payroll experience, strong knowledge of California payroll requirements, excellent attention to detail, and the ability to manage a high-volume workflow while guiding HR support staff.

Take primary ownership of the payroll process and ensure payroll is completed accurately and on schedule.

Review payroll and timekeeping records for accuracy, completeness, and timely processing.

Verify employee hours, pay rates, compensation changes, bonuses, reimbursements, deductions, sick time, PTO, and other payroll-related entries.

Enter and verify staff hours in NPA based on finalized Appointment Admin records.

Send and manage payroll-close communications, including Lock NPA and Super Locker processes.

Review drive time, overtime, meal and rest break issues, and other timekeeping discrepancies and ensure necessary corrections are completed before payroll closes.

Process and reconcile sick time and PTO entries with approved records.

Maintain accurate employee payroll information in ADP and oversee payroll setup for new employees.

Review payroll reports and identify discrepancies before payroll is finalized.

Research and resolve employee payroll questions and discrepancies promptly.

Maintain appropriate payroll documentation and records.

Support payroll audits, reconciliations, reporting, and compliance reviews.

Stay current on applicable payroll and wage-and-hour requirements and elevate complex compliance matters to leadership or legal counsel when appropriate.

Take ownership of the final-pay process for resignations, terminations, and other employee separations.

Determine applicable final-pay deadlines based on the circumstances of the separation and applicable state requirements.

Calculate final wages, including regular hours, overtime, applicable premiums, reimbursements, and other amounts due.

Determine whether accrued vacation/PTO or other balances must be included in final wages based on company policy and applicable law.

Coordinate with HR and management to ensure separation information is received early enough to meet final-pay deadlines.

Verify final paycheck calculations before payment is issued.

Maintain documentation supporting final-pay calculations and payment.

Coordinate separation letters, payroll changes, benefit notifications, and other required offboarding steps.

Coordinate and oversee the daily workflow of HR Assistants.

Assign and prioritize HR and payroll administrative tasks based on deadlines and operational needs.

Maintain clear workflow trackers so responsibilities,…