Human Resources Coordinator

The HR Coordinator provides essential administrative and operational support to the Human Resources team, ensuring the smooth day-to‑day execution of HR programs and processes. This role serves as a key point of contact for employee inquiries, documentation, and coordination activities, and partners closely with the HR Business Partner and Recruiter to deliver a consistent, positive employee and candidate experience.

• Respond to employee inquiries and provide guidance on general HR policies and procedures
• Prepare, process, and maintain HR documentation, including personnel files, records, and correspondence
• Assist with the coordination of HR programs and initiatives across the organization
• Support performance management administration, including tracking timelines for goal setting, reviews, and calibration
• Help ensure documentation, reporting, and case management practices remain complete, accurate, and compliant
• Collaborate with the HR Business Partner and Sourcing Recruiter to process background checks and pre‑employment screenings for new hires
• Coordinate new hire onboarding logistics, including paperwork, system setup, and first‑day preparation
• Partner with HR and business leaders to support the delivery of onboarding and orientation programs, ensuring new hires are integrated successfully

• Coordinate logistics for company‑wide training programs, including scheduling, materials, venue/virtual platform setup, and attendee tracking
• Arrange and manage travel logistics associated with company‑wide training events
• Produce the company newsletter, gathering content, coordinating contributions from stakeholders, and distributing on a regular schedule

• Support adherence to employment laws, internal policies, and diversity goals throughout HR processes
• Assist in tracking and reporting HR metrics and KPIs to support continuous improvement
• Maintain confidentiality and professionalism in handling sensitive employee information
• Maintain a professional and productive home office environment
• Ensure reliable internet connectivity and proficiency with virtual collaboration tools (e.g., Teams, Zoom, ATS platforms)
• Demonstrate strong time management and self‑discipline to meet deadlines and KPIs
• Be available during core business hours and responsive to team communications
• Travel to Dallas quarterly for team meetings and strategic planning sessions

• Demonstrated executive presence with the ability to communicate clearly, interact confidently, and engage credible
• Highly organized with strong attention to detail
• Ability to manage multiple priorities and deadlines in a fast‑paced environment
• Discretion and sound judgment in handling confidential information
• Strong interpersonal and customer‑service orientation
• Proactive, collaborative, and solutions‑oriented approach to problem‑solving

• Bachelor’s degree in human resources, business administration, or related field
• Experience in an HR administrative, coordinator, or generalist support role
• Experience with HRIS/ATS platforms, personnel file management, and general office administration
• Experience supporting onboarding, orientation, or new hire processing
• Experience producing newsletters or internal communications