HR Assistant

Bargaining unit consideration begins 10/14/2026 and closes 10/21/2026.

Title: HR Assistant

Classification: Executive Office and Admin Specialist (Job Code 1885), AFSCME-Represented

Pay Range: $24.33 - $28.96/hr

Appointment: Full-Time (40 hours/week)

Office

Location:

Coffey Hall St. Paul Campus (Hybrid / Remote work options available)

Apply By: October 26, 2026

The HR Assistant is part of the Extension HR team, providing payroll processing and general HR and administrative support to the team and Extension Employees.

This position requires mainly working in the office in order to facilitate in-person work and work done in partnership with other team members. Some hybrid work options are available after the onboarding and training process has been completed. Work is typically performed in an ordinary office environment and often involves working a desk. Some physical activity is required and intermittent, such as navigating through the building or carrying files or materials.

This is a full time 40 hour a week position. Work schedule will be set with the supervisor upon hire. Typical work schedule would be 7:00 - 3:30, 7:30 - 4:00 or 8:00 - 4:30 or something similar.

• Review and verify bi-weekly payroll; coordinating with OHR central services team and/or others on the Extension HR team to correct as needed
• Review payroll-related reports to assist with payroll verification
• Communicate and submit forms as needed to ensure errors are corrected and payment is accurate and timely
• Track appointment expected end dates and collaborates with HR Partner on communication to supervisor to ensure appointment is extended or ended appropriately
• Serve as an Extension HR Time administrator; monitor time sheets and time reports to ensure accurate time reporting and approval
• After consulting employee supervisor, approve/adjust Time submissions as needed
• Serve as Extension HR absence administrator; monitor absence submissions and related absence report to ensure accurate reporting and approval
• Coordinate with OHR's leave team as needed
• Serve as a resource for and provides assistance to Extension employees regarding time, absence, and leave questions

• Maintain HR intranet pages and Extension careers page
• Make candidate status updates in the recruiting solutions system; communicating with candidates as needed
• Complete candidate reviews for proper work authorization and potential conflicts of interest
• Assist with submitting background check requests for compliance with various background check requirements
• Communicate with new hires and supervisors
• Track and monitor hiring process for 80+ intern and seasonal hires
• Provide administrative support for searches as needed, such as sort application materials, coordinate interviews and background checks, etc.

• Coordinate with Admin for Sr Associate Dean on Academic promotion process for Extension Educators and Professors, submitting required documentation to OHR for final entry
• Complete I-9s (in-person and virtually)
• Maintain employee personnel files in Perceptive Content; file new documents as needed
• Collaborate with Extension IT to maintain the Extension employee directory
• Track and request Person of Interest appointments, collaborating with HR Partner on any necessary communications
• Provide technical assistance during orientation & training sessions
• College tracking of Safety of Minors background checks and related
• Other duties as assigned

• Provide Federal Benefits reporting; requesting payments as needed
• Process federal benefit changes
• Provide required copies for federal retirements
• Provide reports as needed regarding federal benefits
• Submit payments for employee and employer contributions and reconcile payments

• High School Diploma/GED.
• Four years of related work experience doing things such as payroll, time, and/or absence processing, verification and validation. Training and education in HR and Payroll areas may be substituted for some of the years of experience.
• Experience handling confidential and time-sensitive materials.
• Experience successfully interacting and establishing cooperative working relationships with all levels in an organization.
• Proficient skills in Microsoft Office Suite (Word, Excel) to include mail merge and spreadsheets.
• Advanced to expert level skills in Google Workspace (Google doc, sheets, mail, folders, etc.) including experience and…