HR Manager - Remote

Full-time Permanent L3 - Senior / Specialist

Posted 17 Oct 2026

Job title: HR Manager

Department: Operations

Reports to: Operations Director

Location: Remote, with regular travel across the UK (typically three to five days a month, more when a company joins)

Hours: Monday to Friday, 09:00 to 18:00 (40 hours a week)

Owlis is a UK IT managed services group, backed by private equity, that grows by bringing established regional IT providers together on one platform. Each business keeps its own name and its local relationships. Behind it sits one set of systems, one set of policies, and a group with the depth to support it properly. Together, we look after small and medium-sized businesses across the UK with managed IT, cybersecurity, and AI and transformation services.

Our group is growing, and each company that joins brings its own people, contracts and ways of working. HR currently sits with the Operations Director, supported by an external HR consultant. This role gives every employee across the group a dedicated HR lead: someone who handles day-to-day people matters well, helps managers manage, and looks after people when their company joins us.

Working closely with the HR Director, the role also owns the delivery of the group people strategy and the annual people process calendar.

• Employment Hero (HR, payroll, expenses, onboarding, time off, recruitment), as administrator
• Microsoft 365 (Outlook, Teams, SharePoint for HR files)
• Pension provider portals
• Everwell occupational health
• Pluralsight and Go1 learning platforms (Owlis Academy)
• HR and recruitment trackers (Excel)

• Own and execute the agreed group people strategy and roadmap, working closely with the Ops Director and external support.
• Support the Ops Director on strategic initiatives, including organisational design and change, workforce planning, talent development and growth, and performance enablement

• Own the annual people process calendar across the group: PDP cycles, progressions, salary benchmarking and the salary review cycle
• Run the employee engagement survey, share results with leaders and track the agreed actions and execute agreed actions at group level
• Continue embedding the group values in people processes, and support their periodic review

• Advise and support managers on absence, performance, conduct, grievance and flexible working
• Run or support formal processes fairly, keeping clear records
• Take legal/senior advice through the agreed route when a case needs it
• Arrange occupational health referrals and track sickness absence, return-to-work meetings and fit notes
• Handle sensitive information, including health and pay, in confidence and in line with UK GDPR

• Maintain employment contracts, offer letters and HR letters, under strict version control
• Maintain the group HR policies and local procedures
• Keep HRIS (Employment Hero) records accurate across every group company
• Handle employee subject access requests with the DPO
• Keep HR compliance records current, including mandatory training and driving licence checks for employees who drive for work

• Gather and check monthly payroll changes, mileage and expenses from each group company and submit payroll inputs in Employment Hero
• Work with the Finance team and Employment Hero’s team on payroll queries, reports and year-end
• Administer pension auto-enrolment for each group company, including assessments, statutory notices, opt-outs and re-enrolment
• Administer group benefits and keep benefit records and employee information current

• Run onboarding,…