Director of HR and Admin

The Director of HR and Admin is responsible for managing the human resources functions of MOWMC and providing high-level administrative support to the President & CEO. This role oversees recruitment, onboarding, employee relations, HR compliance, training, and personnel records, and serves as the primary liaison with iSolved. The Director of HR and Admin also manages the CEO's calendar and correspondence, board meeting preparation, and key office administration, including vendor contracts, insurance records, and office supplies.

The Director of HR and Admin is occasionally required to work late evening or weekend hours as necessary. This position is in person with some flexibility on work from home days.

• Manage the full recruitment process, including writing and updating job descriptions, posting open positions on appropriate platforms, screening candidates, coordinating interviews, and maintaining the employee database.
• Manage the onboarding and offboarding of employees, including hiring paperwork, performance improvement plans (PIPs), and terminations.
• Complete Form I-9 and E-Verify for all new hires and coordinate pre-employment background checks and drug testing.
• Act as the primary liaison between iSolved, management, and employees.
• Coordinate annual benefits open enrollment and assist employees with benefits questions.
• Address employee concerns, resolve conflicts, and facilitate communication between staff and management.
• Implement HR policies and procedures and handle employee relations matters relating to policies, procedures, and benefits..
• Identify and coordinate necessary training for employees, including leadership skills, communication skills, professional development, and other areas as needed.
• Set up all new employee training.
• Conduct exit interviews and report turnover trends to the CEO.
• Maintain injury records and coordinate workers' compensation claims with Texas Mutual.
• Provide the CEO with regular HR updates, including headcount, turnover, open positions, and employee relations issues, and assist with HR items for board meetings.
• Help with employee staff meetings and parties including ordering food, getting supplies needed, copies needed, and setting up the room.

• Manage the CEO's calendar, including scheduling appointments, meetings, and reservations.
• Draft letters, emails, thank-you notes, and other correspondence as needed.
• Manage the CEO's email and phone communication by screening, routing to the appropriate person, and replying when appropriate.
• Schedule meetings to support the CEO by taking notes, recording minutes or helping with setup. Also attend some meetings and events to support the CEO.
• Assist CEO with mileage tracking, expense reporting, credit card payments, and invoice review.
• Plan and prepare for board meetings, including calendar invites and location arrangements. Prepare agendas, board packets, upload required documents to the board portal and distribute materials at least one week in advance.
• Coordinate staff travel arrangements, including transportation and hotel accommodations for meetings and conferences. Possibly including travel to the MOW Texas annual conference.
• Run errands for the CEO as requested.
• Open office mail, enter any checks into database and make a copy for Finance records.
• Assist with preparing presentation materials, speech cards, and Power Points.
• Performs additional duties as assigned and prioritized by the CEO.
• Manage timelines and payment requests for vendor contracts.
• Maintain the emergency and safety plan and coordinate office access, keys, and equipment for new and departing staff.

• Requires an associate degree in business administration, human resources, or a related field. Bachelor's degree preferred.
• Three years of HR experienced preferred.
• Must adhere to high-level confidentiality policies for both personnel and executive information.
• Excellent written and verbal communication skills.
• Requires high-level organizational skills, accuracy, and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Comfortable with routinely shifting demands and priorities.
• Must display a professional and respectful attitude when representing the organization.
• Requires the ability to work positively with…