Talent Acquisition & Onboarding Specialist

At DHL, our people are our greatest asset! Everyone’s contribution drives us to be the world's #1 logistics company.

Certified as a Great Place to Work, we're dedicated to fostering a positive, collaborative, and supportive environment for all. Our commitment and engagement with Our People ensure we continuously build a workplace we're all proud of. Plus, with competitive compensation and exceptional perks, we make sure your personal life shines just as brightly as your career.

The Talent Acquisition & Onboarding Specialist supports the Talent Acquisition team by coordinating pre-employment, onboarding, and recruitment related activities to ensure a seamless candidate and new hire experience. This role partners with recruiters, hiring managers, HR, and cross-functional teams to coordinate onboarding activities, prepare offer documentation, support compliance with pre-employment requirements, and contribute to process improvements that enhance the overall onboarding experience.

• Coordinates day-to-day recruiting and onboarding activities and contributes to continuous improvement of the onboarding experience
• Coordinates candidate and new hire travel arrangements and related expense reimbursements.
• Creates offer letters based on compensation approvals and submits for approval.
• Serves as liaison with HR Business Partners and hiring managers to ensure a complete onboarding plan is created and communicated with the new hire.
• Coordinates and tracks all facets of the pre-employment and onboarding process including offer letter creation, ensuring compliance of pre-employment screenings, coordinates the launch of electronic paperwork for onboard, and submits new hire submissions, among others.
• Coordinates IT account setup, equipment provisioning, and system access requests.
• Creates content, presentations, announcements, job postings, and other assigned materials to support the onboarding journey, company wide announcements for new hires, job postings, among others.
• Provides new hire paperwork support for onboarding process in Weston office and remote office; verifies compliant documentation for I-9 and Everify, sets up IT equipment, STA application and badge creation.
• Creates and maintains job aids, standard operating procedures (SOPs), and process documentation, and other Talent Acquisition resources.
• Performs special projects and other duties as assigned.

• Bachelor’s degree in Human Resources, Business Administration or a related field preferred; equivalent combination of education and relevant work experience may be considered.
• 2-4 years of related experience in Talent Acquisition, recruiting coordination, and onboarding required.
• 2+ years’ experience with Taleo or any other Applicant Tracking System (ATS) preferred.
• Experience coordinating pre-employment and onboarding activities, including offer documentation, background screening, and new-hire paperwork preferred.
• Experience supporting Form I-9 and E-Verify processes preferred.

• Excellent time management skills such as prioritizing, organizing, and deadline awareness for multiple projects with varying completion dates.
• Excellent oral and written communication, customer service, and interpersonal skills.
• Strong attention to detail and accuracy in handling candidate, offer, and new-hire information.
• Self-motivated and able to work under limited supervision.
• Working knowledge of Talent Acquisition, pre-employment, and onboarding processes.
• Strong written and verbal communication and interpersonal skills.
• Ability to effectively partner with recruiters, hiring managers, HR Business Partners, and cross-functional teams.
• Strong customer-service orientation and commitment to…