HR Immigration & Compliance Specialist

Oklahoma City Metro, Oklahoma

The Immigration & Compliance Specialist supports organizational compliance initiatives by administering employment-based immigration programs, monitoring workforce compliance requirements, and coordinating key HR operational processes. This role serves as a subject matter resource for immigration administration, affirmative action activities, and remote worker compliance. The position partners closely with employees, managers, legal counsel, vendors, and HR stakeholders to ensure compliance with applicable regulations and company policies while maintaining accurate records and documentation.

Additionally, the role provides cross-functional support and backup coverage for HR operations and onboarding activities.

• Administer and coordinate employment-based immigration processes, including case tracking, documentation management, employee communications, and collaboration with immigration counsel and external vendors.
• Conduct annual immigration compliance reviews and audits to ensure adherence to applicable laws, regulations, and company policies.
• Maintain immigration records and reporting requirements in accordance with federal regulations and organizational standards.
• Manage remote worker location processes, including tracking remote work arrangements, maintaining related documentation, and supporting compliance with applicable employment, tax, and regulatory requirements.
• Coordinate and administer remote worker agreements and contract documentation as required.
• Oversee employment-related drug screening processes, including vendor coordination, status tracking, and record maintenance.
• Support Affirme Action Program (AAP) initiatives, data collection, reporting activities, and compliance requirements.
• Assist with audits, workforce analyses, and compliance reviews related to federal, state, and local regulations.
• Provide backup support for HR data administration activities, including employee data updates, audits, reporting, and HRIS-related processes.
• Maintain accurate records and documentation in accordance with company policies and regulatory requirements.
• Respond to employee, manager, and stakeholder inquiries related to immigration, compliance, and assigned HR programs.
• Partner with internal stakeholders to support compliance initiatives and process improvements.
• Protect the confidentiality of sensitive employee and organizational information.
• Perform other duties as assigned.

• Associate's degree in Human Resources, Business Administration, Legal Studies, or a related field, or equivalent combination of education and experience.
• Two or more years of experience in Human Resources, compliance administration, immigration administration, or a related field.
• Experience coordinating processes requiring regulatory compliance and detailed documentation.
• Strong organizational and project coordination skills.
• Experience maintaining confidential employee records and information.
  
  Proficiency with Microsoft Office applications, including Excel.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines with a high degree of accuracy.

• Bachelor's degree in Human Resources, Business Administration, Legal Studies, or a related field.
• Experience supporting employment-based immigration programs and processes.
• Experience with Affirme Action Programs and compliance reporting.
• Knowledge of remote workforce compliance considerations.
• Experience with HRIS platforms such as ADP or similar systems.
• HR certification such as SHRM-CP, PHR, or equivalent.

• Knowledge of employment-based immigration processes and documentation requirements.
• Understanding of HR compliance principles, recordkeeping requirements, and workforce regulations.
• Knowledge of affirmative action compliance and reporting practices.
• Ability to audit, analyze, and maintain compliance-related records and data.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational, time management, and follow-up skills.
• Strong customer service orientation and ability to communicate effectively with employees and managers.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work collaboratively across departments and with external partners.

• Primarily office-based work environment with the ability to work in a hybrid…