Recruiting Administrator; Entry Level

The Recruiting Coordinator works closely with a team of recruiters in a fast-paced talent acquisition organization. This role is an integral partner in managing end-to-end recruiting activities and building strong candidate relationships, often serving as the candidates first point of contact. The Recruiting Coordinator organizes and schedules interviews, maintains accurate recruiting records, and supports hiring teams to ensure a smooth and positive candidate experience.

This position is ideal for someone who enjoys coordinating complex schedules, communicating with a wide range of stakeholders, and contributing to the growth of a high-performing organization.

• Schedule interviews and phone screens by working directly with candidates and hiring teams, including arranging travel logistics for visiting candidates when needed.
• Update candidate records and job postings in applicant tracking and recruiting systems to ensure data accuracy and completeness.
• Confirm new hires in the recruiting systems and support the administrative steps associated with onboarding.
• Provide timely follow-up correspondence to candidates regarding their recruiting status via phone and email.
• Track recruiting activities and compile candidate status information into clear weekly reports for stakeholders.
• Coordinate post-interview debrief meetings and prepare and distribute debrief materials to interviewers and hiring teams.
• Identify opportunities to improve the candidate experience and increase scheduling efficiency across the recruiting process.
• Assist with the coordination and execution of additional recruiting activities and projects as needed.

• At least 1 year of experience as a recruiting coordinator or in a coordination-focused role.
• Experience using Microsoft Word, Excel, and PowerPoint to create documents, track data, and prepare presentations.
• Bachelors degree.
• Demonstrated ability to manage multiple scheduling requests and competing priorities in a fast-paced environment.
• Strong written and verbal communication skills for interacting with candidates and internal stakeholders.
• Experience working with applicant tracking systems (ATS) or similar recruiting technologies.

• Experience in recruiting coordination, talent acquisition, hiring, or administrative coordination.
• Superb customer focus with a commitment to delivering an excellent candidate experience.
• Exceptional attention to detail and strong organizational skills when managing schedules and candidate information.
• Ability to work effectively in a quickly changing environment and adapt to shifting priorities.
• Comfort collaborating with internal and external clients and candidates at various levels.
• Ability to shift gears quickly and manage last-minute changes with professionalism and composure.

This role operates within a dynamic, fast-paced recruiting organization that values efficiency, collaboration, and a strong candidate experience. The Recruiting Coordinator works closely with recruiters, hiring teams, and candidates, often managing multiple interview schedules and communications simultaneously. The position involves daily use of Microsoft Word, Excel, PowerPoint, and applicant tracking systems, and requires comfort with frequent email and phone communication. The work is primarily office-based or remote-office, with standard business hours that may require occasional flexibility to accommodate candidate and interviewer availability.

The environment emphasizes professionalism, clear communication, and organized workflow, with attire aligned to a typical professional office setting.

This is a Contract position based out of Seattle, WA.

The pay range for this position is $26.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and…