Regional HR Generalist

Job Location:

Kirkland, WA 98034, Position Type:
Full Time, Salary Range: $65,000.00 - $75,000.00 Salary, Job Category:
Home Office,

Position Summary:

• Ensure all pre-hire paperwork is completed and processed in Paycom HRIS before the employee’s start date
• Ensure all new hire documents (I-9 forms, W-4s, direct deposit forms, etc.) are correctly completed and filed
• Maintain and update employee records in compliance with labor laws and company policy
• Partner with Regional Admins to continuously assess the onboarding process for efficiency and effectiveness
• Administer a variety of associate benefits programs, including group health, health savings accounts (HSAs), dental and vision, life insurance, 401(k), and wellness benefits;
  Ensuring all required documentation for benefits enrollment is completed within deadlines
• Manage daily benefits processes for medical insurance, such as enrollments, COBRA, terminations, changes, beneficiaries, and death claims
• Handle 401(k) paperwork including rollovers, QDROs, QMCSOs, distributions, loans, and hardship withdrawals.
• Verify monthly premium statements for all group insurance policies and maintain statistical data related to premiums, claims, and costs. Resolve any administrative issues with carriers
• Distribute materials for benefits orientations, open enrollment, and summary plan descriptions. Provide support to group benefits associates, home office associates, and field staff
• Administer the employee education reimbursement program
• Manage FMLA and other provincial leave processes, including gathering and completing necessary paperwork, determining eligibility, and requesting medical certifications
• Maintain communication with associates on leave to facilitate a smooth and timely return to work, acting as a liaison between associates and managers when needed
• Serve as the point of contact for employee and management inquiries regarding leaves of absence and workplace accommodations. Coordinate with the HR & Payroll Manager as needed
• Ensure company adherence to legal standards, including FMLA, ADA, FLSA, EEO, and other labor regulations
• Collaborate with employees to determine reasonable accommodations to ensure professional success and provide resources and services
• Audit tasks processed by HR Generalists each pay period to ensure compliance with company policies and procedures
• Recommend revisions to company policies to ensure adherence to federal, state, and local regulations
• Handle employment-related inquiries from employees and supervisors, escalating complex or sensitive matters to the Employee Relations Manager / HR & Payroll Manager
• Recommend revisions to company policies to ensure compliance with federal, state, and local employment laws
• Maintain and update HR folder with accurate department information for all employees
• Assist with Paycom tasks as needed
• Troubleshoot associate Paycom Portal access issues and questions timely
• Upload necessary documents into Paycom cloud storage
• Research HR questions received through Ask Here and email, and provide excellent customer service in a timely and positive manner
• Actively stay up to date on HR trends and best practices as well as employment laws and regulations
• Actively participate in a positive team environment through teamwork, communication and excellence in service;
  Communicate regularly with the Human Resources, Payroll and Recruiting teams
• Actively demonstrate the values of the Weidner Customer Service Vision to team members, associates and external customers

At Weidner Apartment Homes, we value our team members and offer a comprehensive benefits package designed to support your health, financial well-being, and career growth. Eligible on-site employees enjoy:

• Medical, Dental, and Vision Insurance
• Employer-paid Basic Life Insurance
• Employee Assistance Program (EAP) providing confidential support for personal, financial, and legal matters; up to three sessions at no cost

• 401(k) Retirement Plan with company match of up to 4% of your eligible income
• Opportunities to earn leasing commissions and/or semi-annual performance-based bonuses (position dependent) tied to community performance

• Vacation accrual, with no usage waiting period upon accrual
• Sick time accrual, with accrued time usage eligibility after 60 days of employment
• Nine company-designated paid holidays annually

• Employee apartment discount available at Weidner communities, subject to…