Staffing Specialist

$4,220 - $5,731 USD per month

Each shift begins with candidate inquiries, application updates, and interview requests waiting for review, helping keep staffing activity moving from initial interest toward placement. This Staffing Specialist sits within the recruiting team, works under a recruiting team lead, and focuses on candidate screening and recruiting follow-through. You work with candidates, recruiters, and hiring managers to clarify requirements, coordinate next steps, and maintain accurate application information throughout the process.

This fully remote position offers work from home in Ohio, United States, with all responsibilities handled through desk-based systems and online communication. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

• Review incoming candidate emails, application queues, and recruiter requests at the start of each shift, identifying interview changes, unanswered inquiries, and pending screening tasks.
• Check approved job requirements and recruiter instructions before reviewing applications, comparing stated experience, relevant skills, and candidate availability with the needs of each opening.
• Maintain candidate profiles in an applicant-tracking system such as Lever, entering screening outcomes, current application stages, contact notes, and clearly assigned next steps.
• Conduct initial candidate screening conversations using approved questions, clarify role expectations, and summarize relevant qualifications for recruiters without making unsupported promises about placement outcomes.
• Respond to candidate inquiries about application progress, interview arrangements, and job requirements, using confirmed information and referring selection questions to the responsible recruiter.
• Arrange interviews through a scheduling and calendar system such as Google Calendar, confirming candidate and interviewer availability, meeting links, and any subsequent calendar changes.
• Prepare concise candidate summaries for recruiter review, highlighting relevant experience, stated availability, unanswered questions, and any gaps that require further discussion before advancement.
• Follow up on outstanding candidate responses and interview feedback, recording each contact attempt and escalating stalled decisions or conflicting instructions to the recruiting team lead.
• Update recruiters on active applications and anticipated next steps, keeping candidate communications aligned with confirmed decisions and correcting outdated information before sending further messages.
• Close each shift by reviewing open tasks and handoff notes; quality is judged through screening accuracy, timely turnaround, complete notes, and consistent follow-up.

• High school diploma or equivalent.
• About 1-2 years of staffing, recruiting support, or candidate screening experience preferred.
• Familiarity with recruiting stages, candidate screening questions, interview coordination, and the distinction between screening recommendations and hiring decisions.
• Comfort navigating an applicant-tracking system such as Lever and maintaining clear, accurate candidate profiles.
• Ability to coordinate interview details using a scheduling and calendar system such as Google Calendar.
• Clear verbal and written communication for candidate conversations, recruiter updates, interview confirmations, and respectful follow-up.
• Ability to prioritize competing requests, verify details, handle candidate information carefully, and recognize when recruiter guidance is needed.
• A reliable computer, high-speed internet, and quiet private workspace, plus availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.
• Fully remote work with daily responsibilities completed from your home workspace.
• Structured onboarding and training on an applicant-tracking system such as Lever and a scheduling and calendar system such as Google Calendar.
• Regular check-ins with the recruiting team lead to review questions, priorities, and progress.
• Opportunities to build candidate screening, interview coordination, recruiting communication, and application tracking skills through practical staffing work.

• Health coverage, paid leave, maternity leave, bonus opportunities, and stipends.