Project Coordinator

Overview

Project Coordinator - Election Services

Location:

Blended Working - 3 days a week in London Office (Clarindon Road) / 2 days a week remote working

Job type:
Full Time

We’re Civica and we make software that helps deliver critical services for citizens all around the world. From local to state government, to education, to health and care, over 5,000 public bodies across the globe use our software to help provide critical services to over 100 million citizens.

Our aspiration is to be a Gov Tech champion everywhere we work around the globe, supporting the needs of citizens and those that serve them every day. Building on 21 years of continuous growth and success, we re at a pivotal point on our journey to realise that aspiration.

As a company, we’re passionate about what we do and the citizens we help to serve. If you too would like to help champion the use of technology in public services, to improve outcomes for citizens and public sector organisations, then Civica is the right place for you. We will help you unlock the best version of yourself, achieve growth in your career whilst making a real difference to people and communities.

This role has the flexibility to work 2 days from home and 3 days a week in our London office (Clarindon Road).

Make Democracy Happen! We re proud to be a global Gov Tech leader, and now we re looking for a Project Coordinator to join our specialist team at Civica Election Services in North London.

With over 120 election professionals and more than 100 years of collective expertise, we deliver over 4,000 projects annually, helping citizens engage, register, vote and govern democratically.

As a Project Coordinator within our Client Advisory Department, you ll support the planning and delivery of electoral projects across a range of sectors - including membership, corporate, health and community organisations. You ll work closely with Project Managers and Consultants to coordinate logistics, liaise with clients, and ensure our projects are executed to the highest standard.

This is an ideal opportunity if you re starting out or looking to grow in project management or the elections field. You ll be supported from day one and trained to progress from coordinating project tasks to managing your own portfolio of clients.

• Coordinate and support the delivery of multiple electoral projects from planning through to execution
• Draft project specifications, timelines and documentation in line with client requirements and internal processes
• Liaise with internal teams (e.g. production, design, digital) to align schedules, allocate resources, and meet milestones
• Perform quality checks, attend client meetings, and maintain accurate records throughout the project lifecycle
• Ensure compliance with election law and Civica’s procedures around quality, data security, and business continuity

• Be an excellent communicator – confident in both written and verbal communication, and able to work with clients and colleagues at all levels
• Have strong organisation and time management skills – capable of managing multiple projects or tasks at different stages
• Bring curiosity and a willingness to learn – particularly in relation to election processes, governance and legislation
• Be detail-oriented with a proactive approach – ensuring accuracy and anticipating project needs or challenges
• Demonstrate a collaborative mindset – a team player who enjoys problem-solving and contributing to process improvements
• A strong interest in elections, governance, or public services

Why You ll Love Working with Us

As a company, we re passionate about what we do and the citizens we serve. If you, too, want to champion the use of technology in public services to improve outcomes for citizens and public sector organizations, then Civica is the right place for you. We will help you unlock the best version of yourself, achieve career growth, and make a real difference to people and communities.

We know that when our people are happy, they work better and have greater job satisfaction. Here s what you can expect:

Time Off & Work-Life Balance

• 25 Days Annual Leave + bank holidays – plus the option to buy…