Royalty System Transformation Manager -FTC

Royalty System Transformation Manager
-12m FTC

• Full-time
• Compensation: GBP 64,000 - GBP 72,000 - yearly
• Hybrid work:
  Employees work in a hybrid model balancing collaboration in our office and remote work.

Wild Brain CPLG is a world-leading entertainment, sport and brand licensing agency with 20 offices worldwide. Since 1972 we have been providing our partners with dedicated licensing and marketing professionals and fully integrated retail, creative & product development, legal and accounting services.

We are looking to add to our talented team of innovators that can help us manage some of the most profitable and enduring brands in the world! We believe that our partnerships are about clarity, openness, and trust, and we are widely known for our straightforward approach.

We are seeking an experienced Royalty System Optimisation Lead to spearhead the optimisation of our existing royalties system, West End. This is a delivery‑focused project role, responsible for translating business needs into system improvements and working hands‑on with the West End vendor team to drive tangible functionality enhancements.

The role sits at the intersection of licensing, royalties, finance operations and technology. The successful candidate will combine strong project management discipline with a practical understanding of licensing deal structures, royalty life cycles and reporting workflows, enabling them to challenge requirements, prioritise effectively and ensure solutions are fit for purpose.

This role does not own day‑to‑day royalty processing or accounting. Instead, it exists to fix, streamline and future‑proof the system that supports those activities. It requires a technically capable candidate who is comfortable operating at the intersection of Project Manager and Business Analyst and who actively contributes to delivery, including direct involvement —not solely coordination.

• Own and deliver a defined West End optimisation roadmap, covering process efficiency, data quality, automation and usability improvements.
• Lead requirements definition across Partnership Finance, Royalties, FP&A, Controllership and Legal Operations teams, ensuring end‑to‑end workflows are properly understood before system changes are designed.
• Convert business needs into clear functional specifications for the West End vendor and associated technical partners.
• Manage delivery of system enhancements end‑to‑end: scoping, prioritisation, build, testing, deployment and post‑release validation.
• Actively engage in the technical delivery and take ownership of operational tasks to ensure deliverables are met.
• Work streams include: credit control functionality, delinquency control functionality, subagent accounting, forecasting automation, SKU setup automation, reporting enhancements.
• Act as the primary day‑to‑day interface with the West End vendor, coordinating enhancements, resolving issues and maintaining delivery momentum.
• Challenge vendor proposals where required to ensure solutions address root causes, not symptoms.
• Coordinate UAT with internal users, ensuring changes are robust, understood and adopted.
• Maintain strong engagement with senior stakeholders, providing clear progress updates, risk management and dependency tracking.
• Coordinate with Corporate Royalties team and Director, Finance Digital Transformation (programme lead on parallel ERP and data architecture projects).

• Apply in‑depth understanding of the licensing royalty lifecycle, including:
  • Deal structures (MGs, overages, royalty rates, advances, participation, recoupment)
  • Contract execution and set‑up
  • Royalty reporting and validation
  • Billing, cash application and reporting to licensors

• Work closely with CRM, finance and data teams to ensure West End improvements align with upstream and downstream systems (e.g. CRM, ERP, reporting tools).
• Support dependency management with parallel initiatives affecting licensing and finance processes.

• Proven experience delivering system optimisation or enhancement projects, ideally within royalties, licensing,…