Proposals Manager; Remote

We are seeking a committed, skilled, and customer‑focused individual to join our winning team as a Contracts and Proposals Manager for our Toronto/Markham, Ontario, Canada on‑site location, or remotely from a home‑based office anywhere in Canada in accordance with our Work from Home policy.

• Plan, organize, and implement the proposal delivery process from Request For Information (RFI) and Request for Proposal (RFP) or general request receipt through proposal delivery and handover to the project delivery team.
• Proposals may support biometrics‑only services (e.g., clinical data management, biostatistics and programming) and full‑service opportunities spanning Phases I‑IV that involve all services required to execute on a clinical study, including clinical project management and clinical operations, IWRS/IRT, ePRO/eDiary, pharmacovigilance, PK/PD analysis, Data Safety Monitoring Committee (DMC) or Data Safety Monitoring Board (DSMB), medical writing, regulatory submissions and other study‑specific services.
• Interfaces with internal (Everest) and external (prospective and existing clients) stakeholders to facilitate completion of strategic, effective, and high quality proposals and bid defense activities to optimize alignment and continue Everest’s tradition of achieving high project win rates.
• Receives and analyzes RFIs and RFPs received to ensure appropriate Everest senior leadership, project management, and functional delivery leaders are engaged in the proposal delivery process. Plans the key proposal delivery timelines against the requested proposal delivery milestones from the RFP or Sponsor, taking into account internal and third party solutioning, quoting and quality review activities. Ensures key external deadlines (e.g., submission of questions, proposal submission, bid defense, etc.)
  
  are proactively managed or negotiated for on‑time delivery.
• Identifies potential barriers or risks for completion and implements mitigation strategies. Escalates to management when deliverables are at risk based on committed timelines.
• Establishes key estimating parameters required for budget and proposal development obtained from the RFP/RFI or client (will request if key parameters are missing).
• Obtains third party quotes as needed.
• Acts as a central point of contract and bid manager for the timely collection of information from various sources, schedules and obtains information from functional leaders and relevant advisors to gather intelligence, customized solutions to meet requirements, and project‑specific strategies.
• Reviews input gathered from Everest contributors to ensure consistency of messages and tone.
• Prepares draft budgets where feasible on behalf of functional teams for review, prepares proposal documents (Microsoft Word) by modifying proposal text, budgets, and cover letters.
• May be required to map and present budgets in client‑requested bid grids/formats and perform internal checks to ensure accuracy of mappings prior to internal Everest bid review.
• Consistently produces and writes high quality, customized proposal text across all deliverables. Ensures proposal text and budgets match requirements from the RFP, determine key selling messages with input from others, highlight key assumptions and approaches where required.
• Proofreads, edits, rewrites, and reviews budgetary sections of materials to ensure readability and consistency of content, budget figures, messages and tone of written communications.
• Suggests and implements pricing and proposal strategies to improve quality of proposal while maximizing project rates and effort coverage for the work to be delivered.
• Supports preparations, scheduling and timely coordination for bid defense meetings, works with bid defense leaders to plan bid preparation, agenda, customized content, and ensures key questions raised by the Sponsor are covered in the bid defense.
• Supports generation of new project contracts, and change order contracts working closely with the project management team to update scope, budgets, and change order amendment templates. Participates in weekly proposal pipeline work planning and prioritization meetings. Contributes…