E-invoicing Operations & Systems Coordinator

Job Description

The E-Invoicing Operations and Systems Coordinator is responsible for the operational support, governance, compliance, and continuous improvement of e-invoicing and related tax systems. The role works closely with business teams, Finance, Tax, IT, and external service providers to ensure accurate, compliant, and efficient electronic document processing.

• Support e-invoice, e-ledger, e-delivery note, and tax compliance processes.
• Investigate and resolve invoicing, system, and data-related issues.
• Maintain invoice templates, tax configurations, and compliance reporting requirements.
• Coordinate system enhancements, testing, and implementation activities.
• Support SAP SD/FI and other ERP-related invoicing processes.
• Manage relationships with external compliance providers, including Sovos.
• Monitor controls, data integrity, and regulatory compliance requirements.
• Develop and maintain operational procedures and documentation.
• Support audits, impact assessments, and continuous improvement initiatives.
• Troubleshoot integration, XML validation, data flow, and system-related issues in collaboration with stakeholders. Act as the interface between business, IT, and vendors.
• Lead enhancements to e-invoicing and financial systems, including VAT configurations, invoice formats, and data flows.

• Bachelor's degree in Information Technology, Information Systems, Computer Science, Business Administration, Finance, Accounting, Engineering, or a related discipline.

• Professional certifications in SAP, ITIL, Agile, Prince2, Project Management, or Business Analysis.
• Qualifications related to Finance, Tax, Accounting, Digital Compliance, or Information Systems.

• Experience supporting finance, invoicing, tax compliance, or ERP systems.
• Experience with electronic invoicing, VAT compliance, e-ledger, SAF-T, or digital tax reporting solutions.
• Experience coordinating vendors and third-party service providers.
• Experience gathering business requirements and supporting system enhancements.

• Knowledge of e-invoicing and digital tax compliance processes.
• Strong understanding of ERP systems, preferably SAP SD and FI.
• Problem-solving and technical troubleshooting skills.
• Analytical thinking and attention to detail.
• Knowledge of system integrations, data validation, and electronic document processing.
• Strong stakeholder management and communication skills.
• Commitment to data quality, governance, and compliance.

Some travel may be required with this role; this is negotiable.

This role is not eligible for relocation.

This position is a hybrid of office/remote working.

Maintenance Planning, Maintenance Scheduling, Operations readiness planning, Operations turnaround coordinating, Operations Turnaround Preparation, Site operating procedure development, Turnaround common process, Turnaround Planning, Turnaround pre-start-up assurance, Turnaround Scheduling, Turnaround scoping, Work Packaging.

We support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to crafting an inclusive environment in which everyone is respected and treated fairly. There are many aspects of our employees’ lives that are meaningful, so we offer benefits to enable your work to fit with your life, including flexible working options, collaboration spaces in a modern office environment, and many others.

We operate a hybrid model with 60% from the office and 40% from home with flexibility as agreed with line management.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.).

If you would like to request an adjustment/accommodation related to the recruitment process, please contact us. If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.