Technical Programs and Division Engagement Coordinator; Part-Time, Remote

Want a front-row seat to the future of energy?

Geothermal. Carbon capture and storage. Energy minerals. The scientists and engineers shaping these fields are AAPG members, and this role puts you in regular contact with them. If you love bringing people and programs together, thrive on keeping a hundred moving pieces organized, and are curious about where energy is headed, keep reading.

Founded in 1917 and headquartered in Tulsa, Oklahoma, the American Association of Petroleum Geologists (AAPG) is one of the world’s largest technical, professional organizations for energy leaders. AAPG helps connect, educate, and empower those who work to provide safe, reliable, clean, and affordable energy for all through its technical Divisions, global conferences such as IMAGE and URTeC, peer-reviewed publications including the AAPG Bulletin, and continuing education programs.

AAPG is seeking a highly organized, proactive, and collaborative part-time Technical Programs and Division Engagement Coordinator to support technical programming, professional outreach, Division operations, and continuing education initiatives.

Working directly with the Director of Innovation, Emerging Science and Technology, you will engage technical professionals, support Division leadership, assist with conferences and educational programs, and help identify emerging opportunities in energy geoscience. This role is central to building strong relationships with AAPG’s technical community in support of its technical and educational mission.

• Department:
  Innovation, Emerging Science and Technology
• Reports to:
  
  Director of Innovation, Emerging Science and Technology
• Type:
  Part-time, hourly, non-exempt
• Location:
  
  Remote
• Hours:
  
  Approximately 15–20 hours per week; flexible schedule, with occasional early-morning or evening calls to accommodate international time zones

Build the Programs (~25%)

• Maintain contact databases and coordinate communications with prospective speakers, panelists, instructors, authors, and technical contributors for workshops, webinars, articles, conference sessions, pavilions, and technical hubs.
• Support program development by coordinating invitations, participation confirmations, speaker information, abstracts, and other required materials.
• Track outreach activities, contributor commitments, deadlines, and follow-up communications to ensure successful program execution.

Keep the Divisions Running (~25%)

• Coordinate monthly meetings for AAPG’s technical Divisions (such as the Division of Environmental Geosciences, Energy Minerals Division, and Petroleum Structure and Geomechanics Division), including scheduling, agendas, meeting materials, minutes, and action-item follow-up.
• Maintain communications and contact information for Division officers, committee chairs, extended leadership, and volunteers.
• Support Division elections, leadership outreach, nominations, announcements, and other activities that encourage member participation.

Tell the Story Online (~15%)

• Coordinate the collection of articles, technical summaries, research updates, announcements, and educational resources for Division websites.
• Communicate with technical contributors and Division leaders to solicit, organize, and track content submissions and approvals.
• Collaborate with AAPG staff to publish content that highlights Division activities, achievements, and emerging technical developments.

Spot What’s Next (~15%)

• Monitor emerging technologies, industry developments, and technical trends to identify programming opportunities.
• Research prospective speakers, collaborators, and technical topics for AAPG and partner events, including international conferences…