PA - Corporate & Finance - CCCM​/Investment Funds

Location: Greater London

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** Job title
** PA
* * Department
* * Corporate & Finance - CCCM/Investment Funds
** Office location
** UK
* * Reports to
** Head of Secretarial Services
** Working hours
** 35 hours per week, 9:30am to 5:30pm but additional hours may be required.  We are happy to consider agile and flexible working patterns.  Our approach to hybrid working allows for up to 40% of time working from home and 60% working in the office.  Please contact a member of the recruitment team to discuss further.
** Firm description
** Hogan Lovells is one of the leading global law firms.  Our distinctive market position is founded on our exceptional breadth of our practice, on deep industry knowledge, and on our ‘one team’ global approach.  Formed through the combination of two top international law firms, Hogan Lovells has over 40 offices in the Americas, Asia-Pacific, Europe, the Middle East and Africa.  

With a presence in the world’s major financial and commercial markets, we are well placed to provide excellent business-oriented advice to our clients locally and internationally.  Our people are the key to our success, which is why we seek to recruit and retain the most talented individuals in all regions of our global  the UK Hogan Lovells has offices in Birmingham and London.  

The Birmingham office opened in 2015 and has several practice areas including Corporate/Commercial, Disputes, Finance and Real Estate, as well as our Legal Delivery Centre and business services departments.  The office has recently trebled in size and moved into a new fitted out space in the Colmore Building.
** Role Description
** Delivering a professional secretarial, organisational and administrative service, including supporting client billing.  The role requires a candidate with a high level of technical expertise, capable of working confidently with systems and tools and who is proactive and responsible with a proven track record of independently managing their workload, demonstrating initiative, and delivering comprehensive, client-focused solutions in a dynamic and evolving environment for an allocation of lawyers within a legal group.
** Key responsibilities/accountabilities
**** Organisational Skills
*** Take ownership of tasks from start to finish, ensuring delivery of high-quality work on time and to expectations
* Organise and prioritise workload and maintain a level-headed approach in a dynamic working environment, communicates regularly with fee earners to provide status updates
* Plan for and deliver high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work
* Demonstrate strong organisational skills, regularly act on own initiative, identify issues and propose potential solutions
** Diary, Meeting and Mailbox Management
*** Support inbox management and proactively manages conflicting demands and scheduling challenges and providing solutions
* Proactive diary management including arranging meetings and associated logistics, conference calls, lunches and other appointments using business knowledge
* Organising travel whilst ensuring adherence to the Global Travel Policy requirements (including flights, accommodation and restaurant suggestions/reservations) and providing the fee earners with detailed itineraries
* Taking accurate and detailed telephone messages
** Client Relationship Management
**** Client Interaction & Relationship Building
*** Build an understanding of the nature of the fee earners’ work, get to know their clients and build relationships with them and the client PAs
* Initiate regular communication with allocated fee earners to understand their priorities and support requirements
* Take ownership of client enquiries, resolving or escalating (or identifying alternative contacts) as appropriate
* Build a network of strong working relationships both internally and externally
* Demonstrate awareness of client circumstances and pressures, and proactively anticipate and prioritise client needs
** Business Development & Commercial Awareness
*** Demonstrate active interest in the firm’s clients, business needs and commitment to responsible business
* Assist partners…