Paralegal

Paralegal

By Halbach Szwarc Law Firm

Location:

Hybrid-Remote Position – Sioux Falls, SD or Sioux City, IA

Position Type:
Full-time

Halbach|Szwarc Law Firm is a full-service law firm with offices in Sioux Falls, SD, and Sioux City, IA. We are committed to delivering responsive, high-quality legal services across a wide range of practice areas. Our culture is built on collaboration, trust, and professionalism, and every member of our team plays an essential role in supporting our clients and each other.

We are seeking an experienced and highly organized Paralegal to provide direct support to firm Partner, Alex Halbach, and the associate attorneys who work with him across a diverse, fast-paced practice including both business and civil litigation. This position focuses on high-level paralegal and administrative support including: managing documents, organizing matters, coordinating workflow, preparing motions, affidavits and court filings, business formations and transactional materials, communicating with clients on routine matters, maintaining deadlines, and helping ensure smooth day-to-day operations.

This role is ideal for someone who is proactive, detail-oriented, comfortable managing multiple projects, and skilled at supporting attorneys with varied practice needs and experience.

• Document Preparation & Administrative Drafting
  • Draft and revise routine legal documents such as:
    • corporate filings
    • real estate forms and closing documents
    • standard agreements and contract templates
    • discovery requests, discovery responses, and initial drafts of pleadings prepared under attorney direction and supervision.
    • motions, affidavits and other basic pleadings under attorney direction and supervision.
  • Proofread documents and correspondence for accuracy and consistency.
• Matter Organization & Workflow Coordination
  • Maintain organized digital files, ensure all documents, notes, and communications are uploaded and labeled correctly.
  • Track deadlines, court dates, internal action items, and closing calendars.
  • Coordinate logistics for meetings, hearings, closings, and client appointments with attorneys and support staff.
  • Prepare binders, exhibits, closing packets, and organized working files for attorneys.
• Client Communication
  • Communicate with clients regarding:
    • gathering necessary information
    • status updates
    • scheduling matters
    • clarifying procedural steps or document needs
  • Manage routine client inquiries and elevate substantive legal questions to the appropriate attorney.
  • Support attorneys in preparing clients for meetings, hearings, or closings.
• Filings & Administrative Processing
  • Assist with preparing and filing documents with state and federal courts, agencies, and regulatory bodies in compliance with rules and deadlines.
  • File corporate documents, annual reports, and business compliance materials with relevant agencies.
  • Submit IP, employment, or regulatory filings as directed by attorneys.
• Support for Partner’s Calendar & Daily Workflow
  • Coordinate and organize attorney Halbach’s calendar as it relates to litigation deadlines, transactional closings, client meetings, and internal planning and coordination.
  • Prepare materials ahead of meetings and monitor upcoming deadlines.
  • Assist in keeping matters moving between attorney Halbach and the associates by ensuring action items are documented and followed through.
• Research & General Paralegal Support
  • Conduct limited procedural, factual, or organizational research under attorney supervision.
  • Support associate attorneys with administrative case needs and material preparation.
  • Collaborate with paralegals across the firm to maintain consistent workflows and share best practices.

• Associate’s or Bachelor’s degree, or a Paralegal Certificate from an ABA-approved program.
• 4+ years of paralegal experience, preferably with exposure to multiple practice areas such as business, real estate, civil litigation, or employment.
• Strong drafting, proofreading, and document management skills.
• Experience supporting attorneys with scheduling, organization, and workflow coordination.
• Excellent communication and client-service skills.
• Ability to manage…