Paralegal and Assistant Company Secretary

Paralegal and Assistant Company Secretary Job Description Become part of the team powering household names like Andrex®, Kleenex®, Cottonelle®, Scott®, Viva®, and Wyp All®. At Arbex, everything you need is right here—innovation, growth, and the chance to leave a real mark. Settling for just any role isn't you, and it isn't us either. Being Unstoppable Together calls for a particular kind of person and teams who genuinely care about making a difference.

Here, you'll channel your professional expertise, talent, and drive into building and managing a portfolio of iconic, ground-breaking brands. In this role, you'll help shape the future of tissue and hygiene for billions of people worldwide.

About You In one of our professional roles, you’ll focus on winning with consumers and the market, while putting safety, mutual respect, and human dignity at the centre.

As the Paralegal and Assistant Company Secretary, you will support the Legal function by providing company secretarial, governance, budget management and administrative support across a multinational environment. The role partners closely with internal legal teams, finance, procurement and external advisors to ensure legal entities are accurately maintained, statutory obligations are met and legal processes are executed efficiently and compliantly. You will report directly to the Company Secretary and will be an individual contributor (no direct reports).

Location:

we can offer a hybrid model (on remote / Office) for candidates already based in the UK.

• Manage legal entity records and support entity changes across the IFP region, working with local legal teams and external counsel under supervision of the Company Secretary
• Maintain internal registers, signatory lists and Powers of Attorney, ensuring timely and accurate statutory filings including Companies House submissions
• Coordinate execution of legal documents, including director signings, notarisation, apostilles and management of Docu Sign licences
• Support Legal budget management by setting up vendors, raising purchase orders, monitoring spend, processing invoices and reporting on budget and legal General Ledger (GL) activity
• Provide end‑to‑end administration of personal injury claims, liaising with insurers, mills and internal stakeholders while maintaining accurate case records
• Act as first point of contact for threats of legal action relating to non‑payment of invoices, coordinating with relevant business units to resolve matters
• Perform initial reviews of non‑standard Non‑Disclosure Agreements (NDA), identifying risk areas for escalation to Legal counsel
• Deliver additional legal and compliance support including maintenance of standard Purchase Orders (PO) terms, publication of regulatory statements, audit coordination and response to ad‑hoc legal queries

• Experience working within a multinational or complex company secretarial or legal administrative environment
• Strong attention to detail with the ability to maintain accurate legal and entity records
• Proven organisational skills with the ability to manage multiple priorities and deadlines
• Clear and professional communication skills with sound judgement and escalation awareness
• Fluency in English

• Developing technical knowledge of UK company secretarial practice and statutory compliance
• Experience supporting legal budget management, procurement processes and vendor coordination
• Confidence working with legal systems, registers and document execution platforms
• Proactive, reliable, and process‑driven mindset with a willingness to learn and develop

We believe that our employees are our greatest asset, and we're committed to providing them with the resources they need…