Legal Document Specialist - Offices; Remote

The Legal Document Specialist is responsible for formatting, editing, and finalizing legal documents and memoranda in compliance with federal and state judicial rules.

This is a remote position located in Phoenix, AZ, Nashville, TN, or Kansas City, MO.

• Responsible for creating shell documents according to assigning attorney instructions.
• Responsible for fixing corrupted documents and following standard Firm format.
• Responsible for properly editing, creating, combining or converting documents to PDF following Firm format.
• Responsible for creating and running mail merges.
• Accountable for assisting Attorney Practice Coordinators(“APCs”) with creating Tables of Contents(“TOCs”) and Tables of Authorities(“TOAs”) as needed.
• Responsible for communicating with assigning attorney in both verbal and written form regarding project instructions.
• Responsible for prioritizing multiple deadlines and communicating project status to assigning attorney.
• Accountable for evaluating workload and communicating with manager regarding project deadlines.
• Responsible for saving work product to Net Documents using the Firm’s naming convention guidelines.
• Responsible for creating, formatting, and editing basic to advanced Excel documents from end-user provided data.
• Responsible for creating, formatting, and editing basic to advanced interactive PowerPoint slideshows from end-user provided content.

• Demonstrates expertise in Net Documents, MS Word, Big Hand Create, Adobe, Best Authority, and One Drive.
• Demonstrates expertise in drafting, revising, redlining utilizing Track Changes, and finalizing documents.
• Demonstrates expertise in Big Hand Create to create compliant legal documents and correspondence.
• Demonstrates expertise proofing legal documents for consistent formatting, spelling, grammar, and punctuation.
• Demonstrates expertise in comparing documents using Work Share.
• Demonstrates ability to create pivot tables, charts and graphs extrapolated from data.
• Basic Excel skills required and include, but are not limited to, navigation, tables, auto sum, print formats and charts.
• Demonstrates knowledge of comprehensive editing and formatting within Firm templates.
• Demonstrates knowledge and proven expertise in producing Tables of Contents and use of Best Authority to produce Tables of Authorities.
• Demonstrates high attention to detail and critical thinking.
• Ability to accurately transcribe handwritten documents and audio recordings.
• Ability to perform mail merges in MS Word and Outlook.
• Ability to edit, create, combine, and convert PDF documents using Adobe.

• High School Diploma is required.

• Minimum 5 years of directly related work experience in law firm environment.

Littler is the largest global employment and labor law practice in the world exclusively devoted to representing management. With more than 1,900 attorneys in over 100 offices worldwide, Littler serves as the single source solution provider to the global employer community. Consistently recognized in the industry as a leading and innovative law practice, Littler has been litigating, mediating and negotiating some of the most influential employment law cases and labor contracts on record for over 75 years.

Littler’s unparalleled commitment to labor and employment law helps clients navigate a complex business world with nuanced legal issues—building better solutions for clients’ toughest challenges. With deep experience and resources that are local, everywhere, Littler is fully focused on its clients. With a diverse team of the brightest minds, Littler fosters a culture that celebrates original thinking. And with powerful proprietary technology, Littler disrupts the status quo—delivering bold,…