Litigation Legal Assistant Job Newark New Jersey USA,Law/Legal

Litigation Legal Assistant Overview

The Litigation Legal Assistant role supports attorneys with administrative and legal tasks in a hybrid work environment.
Collaborate in a fast-paced legal setting, ensuring efficient document management and communication processes.
Utilize advanced software tools, including iManage and Big Hand, to streamline workflows.
Engage in high-level client interactions, managing correspondence and scheduling with precision.
Support court filings and document preparation, ensuring compliance with legal standards.
Contribute to maintaining confidential legal files and administrative records.
Participate in billing and time entry processes, meeting critical deadlines.
Assist with travel arrangements and reimbursements for legal professionals.
Opportunity to work in a hybrid environment, balancing on-site and remote work.

Litigation Legal Assistant Key Responsibilities & Duties

Perform confidential secretarial duties, including transcription and correspondence drafting.
Manage incoming and outgoing emails, ensuring timely delivery and proper filing.
Prepare and proofread legal documents, maintaining accuracy and compliance.
Handle court e-filings and distribute filings appropriately within the team.
Maintain attorneys’ daily calendars, scheduling meetings and depositions.
Assist with travel arrangements, correspondence, and expense reimbursements.
Ensure adherence to billing deadlines and vendor invoice processing.
Support other attorneys and legal assistants as needed, fostering teamwork.
Proactively manage contacts and maintain organized communication systems.

Litigation Legal Assistant Job Requirements

High school diploma or GED required; additional certifications are advantageous.
7-10 years of experience as a litigation legal assistant in a legal environment.
Proficiency in MS Word, Outlook, Excel, and legal software such as iManage and Big Hand.
Strong knowledge of legal terminology, document preparation, and court procedures.
Exceptional proofreading skills and attention to detail in legal documentation.
Ability to type a minimum of 70 words per minute accurately.
Excellent oral and written communication skills for client and team interactions.
Experience with e-filing systems and maintaining organized legal records.
Capable of multitasking and managing priorities in a fast-paced environment.