Family Law Legal Assistant

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification for 4 years!

Job Duck is seeking a compassionate and highly organized Family Law Legal Assistant to support a growing assisted reproduction law practice. In this role, you will manage important case information, coordinate client documentation, support legal workflows, and help families navigate meaningful milestones involving adoption, surrogacy, and assisted reproduction. You will work closely with a collaborative legal team while maintaining accuracy, responsiveness, and sensitivity when communicating with clients from different backgrounds and countries.

The ideal candidate is a detail-oriented self-starter who takes accountability for their work and approaches every interaction with professionalism, empathy, and cultural awareness. This is an excellent opportunity for someone who finds purpose in helping families and enjoys creating order in a fast-paced legal environment.

Monday to Friday from 8:00 AM - 5:00 PM [PST][PDT] (United States of America)

• Handling sensitive client and family information with confidentiality and discretion
• Maintaining accurate records of client communications, case activity, and pending tasks
• Supporting the electronic filing of pleadings with Oregon and Washington courts as assigned
• Proofreading pleading drafts and saving them for attorney review
• Assisting with preparing pleadings using approved Clio templates
• Sending appointment requests through Clio as assigned
• Maintaining responsiveness and accuracy while supporting a high volume of new files
• Providing inclusive and compassionate support to LGBT individuals and families
• Tracking outstanding invoices and following up as directed
• Following up with leads and maintaining accurate status information
• Following up with prospective clients regarding pending representation agreements
• Preparing and sending representation agreements to prospective clients
• Supporting legal assistants with administrative and case management tasks
• Monitoring pending tasks and taking initiative to ensure timely completion
• Communicating with clients, agencies, and team members in a professional, empathetic, and reassuring manner
• Reviewing and finalizing redlined contracts based on attorney instructions
• Managing appointments and updating all required fields in Clio
• Maintaining organized and accurate electronic client files
• Saving email attachments and supporting documents in Dropbox
• Reviewing the firm's email inbox and routing messages appropriately
• Assigning tasks and deadlines to cases according to established workflows
• Managing and maintaining client and case information in Clio
• Converting prospective matters into active cases in Clio
• Entering new referrals and prospective client information into Clio
• Responding to referral emails from agencies in a timely and professional manner
• Entering information accurately from client forms and supporting documents

• Advanced English proficiency
• Spanish proficiency preferred but not required
• Previous experience as a legal assistant, legal administrator, case manager, or records management professional preferred
• Experience handling sensitive and confidential information preferred
• Strong data entry and document management skills
• Familiarity with legal documents, court filings, and pleading preparation preferred
• Ability to support clients from diverse cultural backgrounds and members of the LGBT community with professionalism and empathy
• Reliable internet connection and a dedicated remote workspace
• Ability to work with some scheduling flexibility when needed
• Previous family law experience not required
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

• Monthly compensation starting from 1150 USD to 1220 USD
• Paid time off
  .
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.