Legal Administrative Assistant-Senior Advocacy Unit

Description

Are you interested in making a difference in your community? Are you passionate about helping others who are in need across different groups? Do you value work life balance? If you answer yes to these questions, Bay Area Legal Services may be the workplace for you!

Bay Area Legal Services is a non-profit law firm serving the Tampa Bay area for over 50 years. We assist low-income residents, veterans, seniors, children, domestic violence survivors, and many more.

• Assisting individuals and non-profit groups with limited access to legal services;
• Resolving the legal problems of clients; and
• Preserving the independence, hope, and dignity of those we serve.

Creating pathways to justice through high-quality legal services, education and community partnerships.

Our firm includes over 170 dedicated staff members comprised of attorneys, paralegals, and support staff who work to carry out our mission and vision daily.

Bay Area Legal Services (BALS) is seeking to fill a full-time position on our Senior Advocacy Unit Team. The position provides support to attorneys by performing administrative duties including tracking and compiling case information, entering specific case information into case management system, running grant reports if needed; preparing documents based on attorneys' draft; proofreading, modifying documents, scheduling meetings, assisting with case information.

Handling client calls, logging faxes, correspondence etc. into case files and case management system as required. Assist clients with completion of applications for review and eligibility determination for extended services further described in Job Description for position. Supports staff who are facilitating or directly providing legal services to low-income clients

• Initial Case Opening & Case Management- Opening case file organization; file maintenance to ensure compliance with grant requirements;
  Interview applicants for legal assistance and establishing preliminary eligibility;
  Documents case activities in Legal Server. Receiving and processing referrals, performing conflict checks, searching and downloading online court records, and forwarding to attorneys.
• Ongoing Case Support-Log incoming mail and track deadlines/calendar court dates etc., assist with scheduling translators/interpreters and prepare payment for these as necessary, log and track client court ordered classes/deadlines, disclosures, updated financial affidavits etc., draft simple pleadings, notarize documents, e-file pleadings. Assist with correspondence, phone calls, preparing and proofreading documents for submission, etc.
• Case Closure - Prepare closing letters and client evaluation/satisfaction surveys, copy & file surveys if returned, complete/review closing check list prior to closing file in Legal Server, complete LSC compliance checklist prior to official closing of file, review with & verify Team Leader check off is complete, close briefs & files in case management system.
• Grant Reporting- Provide support and case tracking results for grant reporting, i.e. submit forms to Team Leader or project director as needed, gather and supply grant data for reporting (i.e. LSC, VOCA, SAFENET, LHK, etc.)
• Various other Administrative support duties - copies, distribute mail, prepare outgoing mail (certified), maintain hard copy files, phones, fax etc. as needed.
• Community Outreach - Arrange outreach events to educate various under-served communities within Pasco County about the services offered.