Project Buyer

Are you an experienced Project Buyer with adequate knowledge of the field? This role maybe a good fit for you.

Position Summary

As a Project Buyer, you will be responsible for managing the end-to-end transactional procurement process, encompassing RFX activities as well as the full Purchase

Requisition (PR) and Purchase Order (PO) lifecycle. You will proactively expedite and follow up on orders to ensure on-time delivery in alignment with internal priorities and quality standards, and in accordance with established terms and conditions.

Your role will be instrumental in driving continuous improvement in supplier performance and optimizing commodity costs. You will collaborate closely with project management teams and senior leadership to achieve key business objectives, and will take full ownership of all sourcing activities related to part management.

This position requires a solid foundation of procurement skills, along with a thorough knowledge of purchasing and sourcing principles. You will be accountable for the effective and timely execution of procurement activities, ensuring an uninterrupted flow of goods and services essential to organizational success.

Advantages
Location Ottawa - ( HM would be open for candidate in Victoria too)

This role is Hybrid, 3 days in office, 2 days work from home.

Schedule:

Core hours are 9:00am–3pm

Interview - 1 interview via Team ( Panel)

Clearance Requirement:
Secret, CGP, or Trade clearance to start but must be eligible to obtain NATO
- Secret

Duration 9 months - This position can be extended or become permanent

Responsibilities
Essential Functions / Key Areas of Responsibility

Primary

Duties & Responsibilities

Negotiation & Sourcing

Manage RFx activities and carry out local negotiations within delegated thresholds, ensuring best value for the organization.
Prepare regular purchasing reports and analyses to inform team strategy and support the setup of strategic offers.
Execution & Fulfillment

Execute and own the fulfillment process from purchase requisition (PR) receipt through order creation, purchase order (PO) issuance, tracking, and invoice processing.
Ensure accuracy and completeness of orders regarding commodity codes, delivery locations, supplier details, and relevant notes.
Engage with suppliers to confirm PO receipt and secure delivery commitments; follow up and expedite as necessary to ensure timely delivery.
Manage and resolve medium- and high-level procurement problems or disputes, escalating issues per guidelines.
Stakeholder Communication & Coordination

Meet weekly with internal project teams to review procurement priorities and provide updates on status of open orders.
Coordinate PR priorities with project planning and industry requirements to align with business needs.
Maintain strong working relationships with suppliers, as well as other tactical buyers, and support collaboration within the wider procurement team.
Support the implementation of improved SAP or other system functionalities to enhance purchasing efficiencies.
Compliance & Best Practices

Ensure all procurement activities align with company, ISO series quality standards, and defense regulatory requirements as applicable.
Maintain an ethical approach in all procurement tasks, in line with Thales policies.
Identify and report medium- and high-level procurement issues to Supply Chain Manager, Category Buyers/Managers as directed.
Support efforts to monitor and improve departmental KPIs, following best practices established within the organization.
General Support

Support all relevant department activities as required to meet team goals and objectives.
Familiarize oneself with and consistently apply company procurement policies and procedures.

Qualifications
The candidate must meet all the following criteria:

a) possess a university degree in any field and possess a minimum of 1 year of demonstrated experience in a procurement and finance related activity within the last 5 years; or possess a diploma from a recognized college program in procurement, finance, economics, commerce, accounting or materiel management and possess a minimum of 18 months of demonstrated experience in a procurement and finance related…