Supply Chain & Procurement Specialist – Inventory Planning & Global Logistics

We are seeking an experienced Supply Chain & Procurement Specialist to manage purchasing plans, inventory, overseas suppliers, and international logistics for our Australian and US markets. This role combines demand planning, purchase order management, factory negotiations, landed-cost control, and import coordination to ensure products arrive on time, inventory remains accurate, and supply chain costs are optimized.

The ideal candidate has hands-on experience building purchasing plans from sales forecasts, negotiating directly with overseas factories, and managing international freight and customs. Experience sourcing from China is strongly preferred. You must be comfortable working across Australian and US business hours.

Schedule

• Comfortable working across AU and US hours;
  Newtown NSW

Key Responsibilities

Demand & Inventory Planning

• Update AU and US purchasing plans based on sales forecasts and changing demand.
• Monitor stock on hand, open orders, and forecasted demand by SKU, channel, and market; identify shortages and excess inventory early.
• Maintain reorder points, safety stock, and weeks-of-cover targets.
• Raise, issue, and track purchase orders with overseas factories and suppliers.
• Negotiate pricing, MOQs, payment terms, and lead times with contract manufacturers.
• Manage production schedules, packaging, labels, components, product specifications, quality standards, and pre-shipment inspections.
• Develop landed-cost models by SKU and identify savings in product costs, freight, and duties.
• Qualify alternative suppliers to reduce sourcing risks and prevent production delays.

International Logistics & Import Compliance

• Coordinate inbound sea and air freight from China and other overseas suppliers to AU and US warehouses.
• Track shipments from factory dispatch through warehouse receipt and proactively resolve delays.
• Manage customs clearance, duties, import documentation, and compliance in both markets.
• Coordinate with third-party logistics providers (3PLs) and reconcile warehouse receipts against purchase orders.

Systems, Finance & Reporting

• Maintain accurate inventory, purchase orders, receipts, and landed costs in Cin7 or a similar ERP/inventory system.
• Reconcile inventory values and landed costs with Finance using Xero or equivalent accounting software.
• Report committed purchase orders, deposits, outstanding balances, freight, duties, and spending against budget.
• Provide weekly updates on stock levels, open orders, inbound shipments, supply risks, and key performance indicators.
• Supply accurate inventory and payment timing data for cash flow forecasting.

Qualifications & Requirements

Must Have

• 4+ years of experience in supply chain, procurement, or inventory planning, preferably in consumer products.
• Hands-on experience creating forecast-based purchasing plans and managing purchase orders.
• Proven experience negotiating directly with overseas factories or contract manufacturers.
• Working knowledge of international freight, Incoterms, customs clearance, and import compliance.
• Strong Excel or Google Sheets skills, including building inventory and landed-cost models.
• Experience with Cin7 or a comparable inventory management or ERP system.
• Strong organizational skills, attention to detail, and the ability to work independently and take ownership of results.
• Availability to work across Australian and US business hours.

Nice to Have

• Experience sourcing from China, including supplier management, factory visits, and quality inspections.
• Experience managing supply chains for both Australian and US markets.
• Flexibility to coordinate with suppliers across Australian, US, and Chinese time zones.

What Success Looks Like in 6-12 Months

• Minimized stock-outs across top-selling products.
• Reliable, regularly updated purchasing plans aligned with Sales and Finance forecasts.
• Reduced landed costs through improved supplier terms and freight and duty optimization.
• Healthier inventory with less excess and aged stock and reduced cash tied up in slow-moving products.
• On-time factory production and warehouse deliveries.
• Accurate inventory records reconciled with physical stock across all 3PL warehouses.
• Permanent Work from Home
• Immediate Hiring
• Health Insurance Coverage for eligible locations