Fleet Coordinator

Concentric, LLC is the nation’s largest independent industrial power provider, delivering forklift power, critical infrastructure, mechanical/HVAC, and dedicated material handling and automation maintenance solutions. Through a nationwide network of technicians, engineers, and support teams, Concentric understands and prioritizes the unique needs of each customer to maximize uptime, improve operational efficiency, and maintain infrastructure. We provide reliable, scalable solutions that support data centers, telecommunications providers, utilities, manufacturing, distribution, commercial facilities, and other mission-critical environments across America.

The Fleet Coordinator is responsible for managing information, systems, and process flows surrounding the company’s fleet department. This position provides specialized assistance to our leaders and field personnel by acting on a variety of requests including, but not limited to, vehicle registrations, fuel cards, telematics (GPS), driver hours-of-service logs and other related activities that will support end users, service and sales associates, and management in achieving excellent customer service.

This position will function as a liaison between the Fleet department and leaders to ensure all orders meet the Concentric standards. This position reports to the Fleet Manager and has no direct reports.

• Reliable attendance and punctuality.
• Ensure vehicles receive necessary upkeep to maintain operational readiness and safety by communicating maintenance schedules with local leaders.
• Monitor fuel usage and identify areas for improvement in fuel efficiency.
• Assist in maintaining accurate records to include vehicle registrations, maintenance records, assigned drivers and other relevant documentation.
• Assist in maintaining driver data including licenses and driver qualification file documentation.
• Support service team requests for fleet documentation and telematics.
• Generate reports to provide insight into fleet performance.
• Monitor telematics (GPS) to ensure accurate data collection, location accuracy and DOT requirements.
• Manage all interpersonal situations and data with confidentiality.
• Manage a high volume of daily tasks.
• Manage order-related communications with customers (both internal and external) and vendors.
• Query, download, maintain and interpret reporting files.
• Other duties as assigned by supervisor.

• A score card that focuses on efficiency, accuracy, compliance with DOT regulations, and issue resolution.
• Mitigate costs by monitoring fuel usage, consumption, and telematics KPI’s.
• Vendor Management with leasing, service, fuel, and telematics platform partners.
• Other key metrics prescribed by leadership, resulting in positive customer and company impact.

• High School or GED Diploma required. Prefer an associate degree from an approved two-year college or university or equivalent experience.
• 2+ years related experience.
• Proficiency in Microsoft Office including Excel, Word, and Microsoft Teams.
• Must be able to pass background check and drug screen.
• Strong communication, problem solving, and analytical skills.
• Ability to organize work and work independently, with limited supervision.
• Ability to collaborate with individuals from diverse backgrounds and with diverse needs, and across remote offices.
• Ability to clearly articulate ideas (both written and verbal) to both internal and external customers and to listen effectively to customer needs.
• Ability to develop and maintain strong workplace relationships with an emphasis on customer satisfaction.
• Ability to work collaboratively with other departments toward the greater good of the organization.
• Ability to adapt to a…