Area Facilities Manager

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General Description

The Area Facilities Manager provides leadership and operational oversight for maintenance functions across a defined portfolio of affordable housing communities. This role partners closely with the Regional Facilities Manager and Property Management leadership to ensure that all properties are maintained to Conifer’s standards of excellence and that physical condition, safety, and compliance objectives are consistently achieved.

Position Details

• Full‑Time
• Non‑Exempt
• 40 Hours per Week
• Monday - Friday
• 7:30 AM - 4:00 PM
• Hybrid
• On‑Call Rotation as Needed

Location

This position is Hybrid. Candidates must reside within commuting distance to support required in‑person site visits and maintain a regional presence. While some remote work is permitted, regular travel within the region is an essential function of the role. Your home serves as your base office, with weekly travel to your assigned portfolio of communities and apartments.

Portfolio Oversight

• Oversee and support daily maintenance operations of multiple affordable housing communities within the assigned area.
• Conduct regular site visits to ensure properties meet HUD, REAC, NSPIRE, and LIHTC standards.
• Verify that preventive maintenance programs, building systems, and unit turnover processes are executed consistently and effectively.
• Ensure maintenance practices align with Conifer’s policies, safety standards, and asset preservation goals.

Leadership Collaboration

• Partner with Property Management and Regional Facilities leadership to align maintenance operations with portfolio goals, budgets, and compliance strategies.
• Serve as a resource to site teams, providing operational guidance, technical support, and communication to ensure property needs are met in a timely and efficient manner.
• Collaborate with Asset Management on capital planning, physical needs assessments (PNAs), and long‑term maintenance strategies.

Operational Excellence

• Implement and enforce Conifer’s maintenance standards, preventative maintenance schedules, and safety programs across all communities.
• Utilize the Computerized Maintenance Management System (CMMS) to track work orders, inspections, and performance metrics.
• Promote a culture of accountability, continuous improvement, and customer service among maintenance staff.

Maintenance Analytics and Reporting

• Monitor maintenance KPIs including open work orders, unit turnover time, inspection readiness, and life‑safety systems performance.
• Provide performance summaries and trend analyses to the Regional Facilities Manager for use in regional and corporate reporting.

Recruitment, Training & Development

• Interview maintenance candidates and provide recommendations for hire.
• Coach and mentor on‑site maintenance staff, fostering a culture of professional growth, technical competency, and safety awareness.
• Coordinate with the Regional Facilities Manager and SVP of Operations to deliver technical and compliance‑related training tailored to affordable housing maintenance.
• Participate in evaluating technical performance and providing input for employee development and annual review processes.

Capital and Project Support

• Assist in developing scopes of work, obtaining bids, and overseeing vendor performance for capital improvement and rehabilitation projects.
• Support project execution to ensure quality, compliance, and timely completion in accordance with funding and regulatory requirements.

Financial Management

• Monitor maintenance expenditures within the assigned area and identify cost‑saving opportunities without compromising quality or compliance.

Safety & Risk Management

• Promote a strong safety culture across all maintenance operations, ensuring compliance with OSHA standards and Conifer’s Safety Program.
• Ensure all staff follow PPE requirements and safe work practices.
• Conduct periodic safety audits and participate in incident reviews.
• Collaborate with Risk Management on incident reporting, property loss prevention, and claims mitigation.

Inspections & Compliance

• Ensure all properties maintain full readiness for HUD/NSPIRE, REAC, LIHTC, and state or local housing agency inspections.
• Coordinate corrective…