Onsite Community Association Manager

Onsite Community Association Manager role at ACCESS | MANAGEMENT
• REALTY
• MAINTENANCE
• LIFESTYLE

Location:

Orlando, FL | Salary: $50,000.00 - $60,000.00

We believe in fostering a positive and supportive work environment that values our employees' well-being.

• Medical/Dental/Vision insurance – Percentage of premium covered by Access Management for all full‑time positions
• Paid days off
• 40 hours PTO available after 90 days of employment
• 40 hours PTO available after 6 months of employment
• Matching 401(k) plan
• $15,000 employer‑paid life insurance available for all full‑time positions with option to purchase additional coverage
• Professional development opportunities
• Short and long‑term disability available
• Accidental Death and Dismemberment Plan
• Hospitalization Plan

The Community Association Manager is responsible for providing overall supervision of the community, including property inspections and maintenance, vendor and contract management, budgeting and invoice processing, and interaction with homeowners, vendors, board members, and committee members.

• Supervise the operation and administration of the community association in accordance with the management agreement and the Association’s policies and procedures.
• Act as or oversee the primary liaison with the Association Board of Directors and homeowners as needed.
• Perform/direct administrative and management duties as requested by the Board of Directors and in accordance with the management agreement.
• Ensure community management tools are being effectively developed and utilized, such as preventative maintenance calendars, action item lists, resolution worksheets, timed agendas, RFPs & contracts, matrixes, committee charters, procurement procedures, operating budget, etc.
• Review monthly financial reports and ensure the management summary is submitted to the Association Board of Directors.
• Conduct CC&R inspections, generate violation notices, and enforce processes.
• Provide and/or oversee recommendations to the Association Board of Directors and committees regarding major capital expenditures as required.
• Monitor delinquency rates and the collections process.
• Attend Board meetings per the management agreement and community events as needed.
• Prepare Board packages according to established time frames.
• Ensure the Board of Directors are aware of legal actions involving the Association.
• Maintain unit and contract files relating to the operations of the Association.
• Assist the Board of Directors/ARB with architectural review processes and routine inspections as necessary.
• Maintain the records database, including updating resident information.
• Handle routine and special‑project vendor management, including procurement and performance evaluation.
• Coordinate and/or oversee inspections of building facilities and/or common areas and arrange appropriate follow‑up actions as required.
• Oversee the AP process in accordance with home office processes and procedures.
• Draft the annual budget in coordination with the association controller and Board of Directors.
• Other duties as assigned.

• Practice and adhere to Access Management’s Service Standards.
• Conduct business at all times with the highest personal, professional, and ethical standards.
• Perform or assist with any operations as required to maintain workflow and meet schedules.
• Participate in meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems, and maintain specified knowledge of new developments, requirements, policies, and regulatory guidelines.
• Ensure all safety precautions are followed while performing duties.
• Follow all policies and Standard Operating Procedures as instructed by management.
• Perform any range of special projects, tasks, and other related duties as assigned.

• Excellent people skills.
• Strong knowledge of Microsoft Applications;
  Vantaca software experience preferred.
• Excellent written and verbal communication.
• Ability to make sound business decisions and work effectively with little or no…