Conference Manager

Conference Manager

American Association of Zoo Veterinarians (AAZV) is seeking a permanent, salaried, full‑time Conference Manager to support programmatic success by managing annual conference operations, marketing, and planning.

• Develop and manage the overall conference plan, timeline, and budget.
• Coordinate annual site selection, venue logistics, and vendor relationships.
• Lead internal planning meetings and ensure cross‑departmental alignment.
• Create and manage detailed production schedules, run‑of‑show documents, and contingency plans.
• Oversee registration platform setup, pricing tiers, attendee communication workflows, and onsite check‑in processes.
• Build and maintain relationships with current and prospective exhibitors and sponsors.
• Develop exhibitor/sponsor prospectus, pricing packages, and benefit tiers.
• Continually evaluate and adapt program operations to meet the needs of members and participants.
• Oversee attendee journey from registration to post‑conference follow‑up.
• Provide timely and professional customer service regarding registration, logistics, travel, and program questions.
• Collect and implement attendee feedback to improve year‑over‑year experience.
• Support and oversee AAZV staff, committee members, and contractors.
• Develop marketing strategy to promote the conference to members, non‑members, industry partners, and sponsors.
• Oversee development of promotional materials, including email campaigns, social media content, website updates, and print assets.
• Coordinate brand and messaging consistency across all channels.
• Conduct debrief sessions with staff, vendors, exhibitors, and sponsors.
• Compile and analyze post‑conference metrics, feedback survey results, and ROI data.
• Recommend improvements and innovations for future events.
• Maintain documentation and update SOPs for continuity.
• Other duties as assigned.

• Bachelor’s degree preferred; experience in event planning, contract negotiation, membership organization operations, and related animal care field preferred.
• Ability, initiative, and motivation to work productively in a home office and communicate clearly and often with remote team members via email, text, phone, and video calls.
• Experience with Apple products, CRM software, HTML, event software, social applications, Google Business Applications, and Microsoft Office products.
• Ability to learn and use new technology quickly.
• Ability to work independently as well as thrive in a team‑oriented environment.
• Commitment to accuracy and detail, particularly regarding financial documents.
• Willingness to learn and work within an established system.
• Willingness to assist with policy and systems development.
• Excellent organizational and follow‑through skills.
• Ability to travel for four to six weeks each year, including international travel.

2 years or more managing events.

Starting Annual Salary Range: $70,000 – $75,000, plus benefits.

Benefits include a flexible schedule, paid time off, paid holidays, monthly health care reimbursement, and participation in AAZV’s retirement program with company match for eligible employees.

Equal Employment Opportunity: AAZV is an equal opportunity employer. AAZV is committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, regardless of actual or perceived race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or other non‑merit factors.

This position can be remote with a requirement to work in person at the conference and other travel locations as assigned. A successful applicant will have the ability, motivation, and initiative to work full‑time from any location.

Application Process: Please submit a resume and cover letter via e‑mail to Molly Gezella‑Baranczyk, Executive Director, omplete applications or applications submitted through other avenues will not be considered. This position will remain open until filled.

American Association of Zoo Veterinarians
370 Zoo Parkway
Jacksonville, FL 32218